ApproveThis manages your Qonto Integration approvals.

When Finance Meets Fast Decisions

Let’s be real: financial approvals are where productivity goes to die. Someone submits an invoice. It sits in a manager’s inbox. Accounting chases people down. Meanwhile, vendors get antsy. ApproveThis and Qonto fix this by automating the handshake between spending decisions and actual money movement. Hook them up via Zapier, and you’ve got a system where approvals trigger actions (and vice versa) without the endless Slack pings.

Why This Combo Works

Qonto’s a business banking platform built for transparency. ApproveThis forces decisions to happen on time. Together, they remove the two biggest bottlenecks in finance workflows: visibility and accountability.

Example: A €10k vendor payment hits Qonto. ApproveThis auto-creates an approval task for the COO with all transaction details. She approves via email during her layover. Qonto releases funds. No PDF chasing. No “wait, what’s this for?”

Use Cases That Actually Matter

1. Auto-Flag Transactions for Human Review

The Trigger: Any new Qonto transaction → The Action: ApproveThis creates a review task.

An ad agency uses this to audit every client-related expense. If a €500 Facebook ad appears, the account lead gets an ApproveThis task with the transaction details + a field to confirm the client ID. Approved? It auto-tags the transaction in Qonto. Denied? Finance investigates.

ApproveThis Bonus: Set thresholds to auto-approve small stuff (like €50 office supplies) but escalate anything over €2k to the CFO.

2. Payments Only After Green Lights

The Trigger: Approval in ApproveThis → The Action: Qonto sends the cash.

A manufacturing company routes all supplier payments through this. Procurement submits a request with the invoice and contract. Once approved, Qonto pays the exact amount – no manual entry. CFOs sleep better knowing no payment happens without a paper trail.

Pro Tip: Use ApproveThis’ calculated fields to cross-check invoice totals against POs right in the approval task.

3. Document Every Decision

The Trigger: New ApproveThis request → The Action: Attach files to Qonto transactions.

A property firm approves contractor invoices through ApproveThis. Each “approve” decision auto-attaches the signed estimate and inspection photos to the corresponding Qonto transaction. Come audit season, everything’s linked – no digging through Google Drive.

4. Escalate the Big Stuff

The Trigger: High-value transfer in Qonto → The Action: Multi-level approval chain in ApproveThis.

When a €50k wire hits Qonto, ApproveThis routes it to the controller, then CFO, then CEO – in order. Each gets 24 hours to respond before it moves up. If the CFO’s on vacation? It skips to the CEO automatically. No more “Sorry, I was OOO” holdups.

Who Benefits (Besides Your Sanity)

Finance Teams

They stop playing detective. Every payment has a pre-approved reason, attached docs, and a clear approver. Month-end closes get 40% faster (real math from a customer, but we can’t name them).

Operations

Procurement can actually enforce approval rules. Try buying a €10k server without a PO? The system blocks it until approvals happen. Plus, delegations mean things keep moving when someone’s out.

External Partners

Your client’s legal team needs to sign off on campaign budgets? Add them as approvers in ApproveThis. They don’t need Qonto access – just an email. Approval happens in their inbox; Qonto gets the “go” signal.

How to Set It Up (No Nerds Required)

1. Grab a Zapier account – free tier works.
2. Connect Qonto and ApproveThis as apps.
3. Pick a trigger (like “New Transaction in Qonto”).
4. Choose an action (like “Create Approval Request”).
5. Test it with a €1 transaction.
6. Go live, and watch the magic.

No More “Who Approved This?!”

ApproveThis + Qonto via Zapier isn’t just automation. It’s a paper trail. It’s accountability. It’s finally being able to scale without your processes collapsing. And because approvers don’t need Qonto licenses, you’re not bleeding cash on software seats for occasional users.

Ready to stop being a human router for approval requests? Get ApproveThis, plug into Qonto, and let the robots handle the busywork.