ApproveThis manages your Talent Matrix approvals.

Why Approval Automation Matters in Talent Acquisition

Modern HR teams face a critical challenge: moving fast enough to secure top talent without compromising oversight. Talent Matrix delivers candidate contact data at scale, while ApproveThis brings structure to decision-making. Together through Zapier, these platforms create a closed-loop system where candidate sourcing meets disciplined approval workflows – perfect for organizations balancing speed with compliance.

Capabilities at a Glance

Talent Matrix Strengths

Specializes in candidate lead enrichment, pulling verified contact details and professional data to build target lists. Ideal for recruiters needing to quickly identify and reach potential hires.

ApproveThis Advantages

Provides granular control over approval processes with features like multi-step reviews, automated escalations, and email-based decisions. Particularly valuable for:

• HR teams requiring manager sign-off on hires
• Legal departments reviewing candidate screening reports

Strategic Integration Benefits

Connecting these tools via Zapier eliminates manual handoffs between data collection and decision-making. A recruitment agency could automatically route high-value candidate profiles from Talent Matrix to department heads via ApproveThis, cutting approval time from days to hours. Key advantages:

For HR Teams

Automate approval chains for candidate outreach budgets. When Talent Matrix identifies a premium prospect requiring paid outreach, ApproveThis can route budget approval requests based on amount thresholds – $500+ goes to Finance, under $500 stays with department leads.

For Sales Leadership

Tech companies using Talent Matrix for sales hire sourcing can configure ApproveThis to require CRO approval for candidates above specific salary bands, with automatic escalation if no response within 24 hours.

Cross-Functional Alignment

Legal and HR often clash over candidate background check processes. The integration allows Talent Matrix to trigger compliance reviews in ApproveThis whenever criminal record flags appear, ensuring legal oversight without slowing recruitment velocity.

Real-World Implementation Examples

High-Volume Staffing Firms

A healthcare staffing agency uses Talent Matrix to source nurses, then automatically routes candidates through ApproveThis for:

• Credential verification (Education team)
• Shift availability confirmation (Scheduling manager)
• Client-specific compliance checks (Legal department)

Approval groups in ApproveThis ensure all stakeholders review simultaneously, while calculated fields auto-approve candidates meeting base requirements.

Enterprise Tech Hiring

When Talent Matrix identifies a developer through open-source contributions, the integration:

1. Creates ApproveThis requests with code samples attached
2. Routes to engineering leads based on tech stack tags
3. Escalates to VP if no response in 48 hours
Vacation delegation prevents bottlenecks during holiday periods.

Implementation Guide

Technical Setup

1. Create Zapier account
2. Connect Talent Matrix and ApproveThis
3. Set trigger: "New Lead Enrichment" in Talent Matrix
4. Configure action: "Create Request" in ApproveThis

Process Design Tips

Map approval chains before automation. For candidate sourcing:

- First approver: Hiring manager
- Second approver: Department head (if salary > $75k)
- Final approver: CFO (if hiring bonus > $10k)

Use ApproveThis' conditional logic to automate these paths.

Why This Integration Works

Talent Matrix reduces candidate sourcing friction; ApproveThis removes approval ambiguity. Together, they create auditable processes that:

- Maintain compliance with hiring regulations
- Provide real-time visibility into candidate pipeline status
- Enable rapid scaling without process breakdowns

Approvers only need ApproveThis access – no additional Talent Matrix licenses required for external reviewers.

Critical Features in Play

Approval Thresholds

Auto-approve candidates meeting baseline criteria (e.g., certification status), flagging only exceptions for manual review.

Dynamic Routing

Based on Talent Matrix data points like "Years of Experience" or "Security Clearance Level," ApproveThis routes candidates to appropriate reviewers.

Mobile-Friendly Approvals

Hiring managers can approve/reject candidates via email during recruitment events or travel.

Teams That Benefit Most

HR Operations

Centralize approval tracking across regions with real-time dashboards showing candidate status.

Executive Leadership

Receive summarized approval metrics without getting bogged down in individual requests.

Compliance Officers

Maintain audit trails showing who approved which candidate and why.

Getting Started

1. Register for ApproveThis
2. Identify 2-3 high-friction approval points in current hiring processes
3. Map Talent Matrix data fields to required approval criteria
4. Build initial Zapier workflow with fallback approvers

For complex implementations, request a demo to configure multi-stage approval chains with conditional logic specific to your hiring policies.

Final Considerations

This integration isn't about replacing human judgment – it's about focusing human expertise where it matters most. By automating the mechanical aspects of approval routing, teams can:

- Reduce time-to-hire by 40-60%
- Eliminate candidate drop-offs due to delayed decisions
- Maintain consistent compliance across locations

The combination works best when Talent Matrix's data richness informs ApproveThis' decision logic. For instance, setting higher approval thresholds for candidates sourced from premium Talent Matrix tiers.