ApproveThis manages your wiin Integration approvals.

When Candidate Responses Meet Approval Automation

Let's get real - most companies between 50-5,000 employees aren't lacking data. They're drowning in it. WIIN helps you collect candidate responses like a pro, but then what? Cue the endless Slack pings, forwarded emails, and spreadsheet trackers that turn hiring workflows into a game of telephone.

ApproveThis acts like the bouncer at your data nightclub. When WIIN's candidate responses come rolling in, we put approvals on rails with structured workflows that actually match how your business operates. No more "Who needs to sign off on this?" limbo.

Why This Combo Doesn't Just Work - It Wins

WIIN dematerializes your info collection. ApproveThis dematerializes your decision-making. Together, they create a closed-loop system where:

• HR teams stop chasing down managers for signatures
• Hiring leads get candidate feedback routed to the right people automatically
• Finance actually maintains budget control without playing spreadsheet detective

The kicker? Approvers don't need WIIN licenses. Perfect for when you need sign-offs from external partners or execs who shouldn't have access to your candidate data pool.

Real Workflows for Real Companies

Let's break this out of theory land. Here's how mid-market teams are using the integration:

1. The High-Volume Hiring Play

A 300-person tech company uses WIIN to screen internship applicants. Every new response triggers an ApproveThis workflow that:

- Routes technical candidates to eng directors
- Flags visa requirements for legal review
- Auto-approves candidates meeting GPA thresholds
Result: Cut approval delays from 5 days to 12 hours during peak hiring.

2. The Compliance Two-Step

A healthcare org collects candidate certs via WIIN. ApproveThis now:

- Requires dual nurse manager sign-off on any expired licenses
- Escalates DEI compliance checks to HRBP automatically
- Creates audit trails that actually make sense
Result: Passed Joint Commission review with zero findings for first time.

3. The Contractor Shuffle

A retail chain uses WIIN for seasonal hiring. Their integration:

- Auto-rejects applicants under 18 via calculated fields
- Routes manager approvals based on location budgets
- Syncs approved hires to their payroll system
Result: Scaled holiday hiring 40% without adding HR staff.

Setting Up Without Losing Your Mind

Connect WIIN and ApproveThis through Zapier in three steps even your least techy manager can handle:

Step 1: Create your "New WIIN Response" trigger
Step 2: Map critical data points to ApproveThis fields (pro tip: use calculated fields for budget checks)
Step 3: Set approval rules - sequential for legal reviews, parallel for quick team consents

Whole process takes about 15 minutes if you're slow at clicking. Most teams see ROI in their first hiring cycle.

Where This Combo Outshines DIY Solutions

You could build this in-house. But why? Our users typically find:

- HR Teams: Reduce "status update" meetings by 60% with real-time dashboards
- Finance: Enforce budget holds before offers go out, not during payroll crises
- Operations: Maintain process consistency across locations without micromanaging
- Legal: Get clear audit trails that don't require decrypting email threads

Bonus: Vacation delegation means your workflow doesn't die when approvers take PTO. Looking at you, European companies with 30-day vacation policies.

Not Just for HR Nerds

While we've focused on hiring workflows (because WIIN's killer at it), this integration flexes into:

Procurement: Approve vendor RFPs collected via WIIN forms
Facilities: Route maintenance requests from location surveys
Events: Manage speaker contract approvals for collected submissions

Anywhere WIIN gathers data, ApproveThis can structure what happens next.

Why This Isn't Just Another Zap

ApproveThis brings secret sauce your current tools lack:

Threshold Rules: Auto-approve routine requests but escalate exceptions
Dynamic Routing: Change approvers based on response data (e.g., high-value contracts)
Email Approvals: Let execs sign off without another login to remember

Combined with WIIN's portal, it creates what one customer called "finally adulting for approvals."

Getting Started Without the Sales Fluff

If you're using WIIN for candidate responses:

1. Sign up for ApproveThis (free trial covers basic workflows)
2. Connect via Zapier using the "New Response" trigger
3. Clone our pre-built template for hiring approvals

For complex needs (multi-country approvals, compliance-heavy industries), book a demo. We'll show how to layer in conditional logic and escalation paths without overcomplicating things.

Straight Talk for Skeptics

This isn't magic. You'll still need:

- Clear approval policies (we enforce, not create them)
- Basic data hygiene in WIIN (garbage in = garbage approvals)
- To actually tell people you're using the system

But for teams tired of approval black holes? It's the closest thing to a "just works" solution you'll find.