ApproveThis manages your Formcrafts Integration approvals.

When Form Builders Meet Approval Automation

Lets cut to the chase: forms are where good ideas go to die. Someone submits a request, it gets lost in someones inbox, and three weeks later youre explaining to accounting why the emergency printer paper order was approved by an intern. Thats why pairing Formcrafts slick form-building with ApproveThis approval automation isnt just convenient  its survival mode for companies tired of bureaucratic gridlock.

Were talking about turning form submissions into actionable approvals before the requester has time to make another pot of coffee. No more manual forwarding, zero I thought you were handling this emails, and absolutely no Excel sheets masquerading as workflow tools.

Why This Combo Works (Besides the Obvious)

Formcrafts builds the highway  beautiful forms that people actually want to fill out. ApproveThis adds the traffic lights, toll booths, and emergency lanes  all the governance without the gridlock. Together through Zapier, they handle the grunt work so your team can focus on:

• Making decisions instead of chasing signatures
• Auditing real data instead of deciphering email threads
• Scaling processes without hiring a coordinator

Real Workflows for People Who Hate the Word Workflow

Heres how actual teams are using this integration without losing their minds:

1. The Shut Up and Take My Money Purchase Approval

Who needs it: Procurement teams tired of being the department of no
How it works:

Field team submits a equipment request via Formcrafts  Zapier triggers ApproveThis workflow  Finance director gets email/Slack approval request  Approved? PO gets auto-generated. Denied? Requester gets explanation with one click.

Why it doesnt suck: ApproveThis handles the awkward money conversations automatically. Threshold rules mean small requests auto-approve, big ones get escalated, and everyone sees where their request stands in real time.

2. The Not My Job Cross-Department Handoff

Who needs it: HR teams onboarding new hires across 6 systems
How it works:

New hire completes Formcrafts onboarding survey  IT, Facilities, and Payroll get parallel approval tasks in ApproveThis  All approvals collected? System triggers BambooHR setup and Welcome email. Missing signatures? Automatic reminders every 12 hours.

Why it doesnt suck: Approval groups ensure Facilities isnt waiting on IT to order a chair. Vacation delegation means OOO approvers dont bottleneck the process. And new hires dont spend Day 1 waiting for login credentials.

Setup That Doesnt Require an IT Degree

Heres your five-minute setup:

1. Connect Formcrafts + ApproveThis via Zapier (we've got screenshots here)
2. Pick your trigger: New Formcrafts Response
3. Map form fields to ApproveThis request template
4. Set approval rules (who needs to sign off, escalation paths)
5. Test with a $0.01 purchase request (trust us)

Pro tip: Use ApproveThis calculated fields to auto-flag requests that exceed budget or require special approvals based on form responses.

Department-Specific Wins

For Finance Teams

Requires approval chains where:

 Any expense over $5k needs CFO eyes
 Department budgets auto-calculate remaining balances
 All denials require compliance documentation

Approval thresholds mean youre only bothered when it matters. Real-time tracking kills the Whats the status? meetings.

For Operations Managers

Turn safety incident forms into corrective action workflows:

1. Form submission  Immediate safety lead approval
2. Approved? Generate Jira ticket for repairs
3. Denied? Auto-email OSHA compliance checklist

All without ApproveThis users needing access to your ticketing system.

For External Partners

Client submits change order via Formcrafts  Your PM approves in ApproveThis  Client gets auto-update without seeing internal tools. No added licenses, no security headaches.

Features Youll Actually Use

Beyond the basics, heres what makes this combo lethal:

Email approvals: Approvers can reject/approve from their phone without logging in. Clients love this.

Conditional logic: Route requests based on form responses. Marketing asset review goes to Legal? Only if the form says Includes trademarked content.

Audit trails: Every approval/rejection logs timestamp, reason, and approver. GDPR/SOX teams breathe easier.

When to Use This vs. Built-In Approvals

Formcrafts has basic approval features. ApproveThis is for when you need:

 Multiple approvers with dependencies
 Automatic escalations
 Approval logic based on calculated fields
 Cross-system updates post-approval

Basically, if your approval process has more steps than Approve  Done, this integration handles the heavy lifting.

Common Objections (And Why Theyre Wrong)

We already have forms and email approvals.
Cool. How many hours are you spending weekly on follow-ups? Whats the cost of that one approval that slipped through?

Our process is too complex.
Approval groups handle multi-department reviews. Vacation delegation prevents bottlenecks. Conditional routing adapts to edge cases. If your process is truly unique, well eat our hat.

Getting Started Without the Sales Circus

Free trial includes:

 14 days unlimited users
 Pre-built Formcrafts templates
 Zapier setup support

No strategy call required. Just sign up, connect your forms, and see what gets approved before lunch.

Still have questions? Our demo takes 8 minutes and wont insult your intelligence. Book slot here.