ApproveThis manages your Workflow86 Integration approvals.

When Approval Management Meets Complex Workflows

Let’s get real – approvals suck. They’re the speed bumps of business operations. But what if you could turn those speed bumps into express lanes? That’s exactly what happens when you connect ApproveThis (your new favorite approval system) with Workflow86 (the Swiss Army knife of process automation) through Zapier.

Why This Combo Works Better Than Coffee and Monday Mornings

Workflow86 builds the highways for your business processes. ApproveThis puts up the guardrails. Together, they create automated workflows where approvals happen faster than your CFO can say “budget review.”

The Nuts and Bolts

Workflow86 handles complex operations like custom forms, data transformations, and multi-step processes. ApproveThis brings structure to decision-making with features like:

• Automatic routing based on approval thresholds
• Email approvals (because nobody wants another login)
• Real-time tracking that actually makes status meetings useful

Real-World Magic for Actual Businesses

Use Case 1: The Procurement Shuffle

Picture this: A manufacturing company uses Workflow86 to handle purchase requisitions. When someone requests a $50k CNC machine part:

1. Workflow86 automatically checks inventory levels
2. Zapier triggers an ApproveThis workflow
3. The CFO gets an email approval request during her morning coffee

Bonus: If the request hits $75k, ApproveThis automatically escalates to the board member who still uses a Blackberry. No extra Workflow86 licenses needed for approvers.

Use Case 2: The Compliance Tango

A healthcare provider uses Workflow86 to manage patient data requests. When sensitive records are involved:

1. Workflow86 flags the request
2. ApproveThis routes it to legal + compliance teams
3. Approval triggers automated redaction in Workflow86

Pro tip: Use ApproveThis’ calculated fields to auto-flag requests needing HIPAA review based on data categories.

Department-Specific Wins

For Finance Teams

Set approval thresholds that automatically approve small expenses but require human eyes on big-ticket items. If your controller’s on vacation? ApproveThis delegates approvals faster than you can say “PTO policy.”

For Operations Managers

Connect Workflow86 equipment requests to ApproveThis’ multi-stage approvals. Maintenance gets notified automatically when the CFO signs off – no more chasing down signatures.

For HR Departments

Automate offer letter approvals where Workflow86 handles candidate data and ApproveThis routes comp packages to the right execs. Bonus: All decisions get logged for audit trails.

Setting It Up Without Losing Your Will to Live

Here’s the 60-second version:

1. Create your approval templates in ApproveThis
2. Identify trigger points in Workflow86 (budget thresholds, sensitive data markers, etc.)
3. Build the Zapier connection – use the “Trigger a Zap” component in Workflow86
4. Test with a small team before rolling out company-wide

Pro tip: Start with one high-impact process like purchase orders or contract approvals.

The Secret Sauce You’re Not Thinking About

Approval Groups That Don’t Suck

Need consensus from three department heads? Set up parallel approvals in ApproveThis. Prefer hierarchical sign-offs? Sequential mode’s got you covered. All while keeping the actual workflow logic in Workflow86.

Vacation Mode FTW

ApproveThis automatically reassigns approvals when someone’s OOO. No more “Waiting on Karen from Accounting” emails – Karen’s replacement gets pinged before her piña colada arrives.

Calculated Fields That Actually Calculate

Auto-calculate budget impacts in approval requests. If Workflow86 passes a $120k project cost, ApproveThis can flag it as “Needs VP Approval” before the request even lands in someone’s inbox.

Who Gets the Most Mileage?

Scale-Ups (50-500 Employees)

You’re growing fast, processes are getting messy. This integration stops approval bottlenecks from killing your momentum.

Regulated Industries

Healthcare, finance, manufacturing – if audits give you nightmares, the combo of Workflow86’s audit trails and ApproveThis’ decision logs will help you sleep better.

Distributed Teams

Field offices, external partners, that one exec who works from Bali – email approvals mean everyone stays in the loop without VPNs or extra logins.

What You’re Not Losing

This isn’t about replacing Workflow86 – it’s about supercharging it. Keep your existing automations. Add structured approvals where they matter. Your operations team gets to keep their favorite tool while finally getting approvals under control.

Getting Started (Without the BS)

1. Grab an ApproveThis account
2. Keep using Workflow86 like normal
3. Connect them through Zapier in under 20 minutes

Not sure where to start? Book a demo and we’ll show you how other companies are saving 12+ hours/week on approval bottlenecks. No sales jargon – just real workflows from actual users.

The Bottom Line

Approvals don’t have to be the worst part of your day. With ApproveThis handling the decision-making and Workflow86 managing the heavy lifting, you get processes that actually work – not just ones that look good in flowcharts.