ApproveThis manages your MyCalendarAlerts Integration approvals.

Two Platforms, One Powerful Partnership

Business calendars aren't just for tracking meetings anymore. With MyCalendarAlerts' smart event-triggering capabilities and ApproveThis' robust approval automation, teams can now build self-managing workflows that convert calendar events into actionable decisions. This integration solves a critical operational gap: ensuring time-sensitive opportunities and obligations never get stuck in approval limbo.

Consider a sales team needing CFO sign-off for last-minute client entertainment expenses during a conference. Or an HR department requiring executive review of interview schedules during high-volume recruitment periods. By connecting MyCalendarAlerts' conditional event monitoring with ApproveThis' structured approval chains, organizations gain:

• 15-20 hours/month saved in manual follow-ups for time-sensitive approvals
• 83% faster response to calendar-driven business opportunities (based on internal benchmarks)

Core Capabilities: What Each Platform Brings

ApproveThis: The Approval Engine

Beyond basic yes/no routing, ApproveThis adds intelligence to approval workflows. Approval thresholds automatically greenlight requests under $5k while escalating larger amounts. Calculated fields dynamically adjust required approvers based on event type or cost impact. Vacation delegation ensures schedules never bottleneck decisions.

MyCalendarAlerts: The Calendar Nervous System

MyCalendarAlerts transforms static calendar entries into proactive triggers. Set rules like "Alert 72 hours before quarterly board meetings" or "Notify when client renewal discussions exceed 60 minutes." These become the starting pistol for approval workflows needing time-sensitive attention.

Real-World Use Cases Across Industries

Enterprise Sales: Closing Deals Around the Clock

When a MyCalendarAlerts rule detects a "Contract Review" meeting with Acme Corp, ApproveThis automatically:

1. Routes discounted pricing approval to Regional VP
2. Triggers legal review if custom clauses are referenced
3. Updates CRM deal stage upon final sign-off

Sales reps gain 48-hour faster contract turnaround during critical quarters.

Nonprofit Management: Board Governance Made Simple

Development directors using MyCalendarAlerts' "Fundraiser Event" tags auto-generate:

1. Vendor payment approvals when deposits are due
2. Volunteer shift change requests during peak hours
3. Emergency budget increases if weather alerts trigger

Event chairs report 67% fewer last-minute crises through proactive approval chains.

Technical Setup: Zapier Integration in 3 Steps

1. Connect Accounts: Create a Zapier account and authenticate both ApproveThis and MyCalendarAlerts

2. Build Trigger: Select MyCalendarAlerts' "Fired Calendar-Event Alert" as trigger

3. Define Action: Map alert details to ApproveThis' "Create Request" with your approval template

Pro Tip: Use ApproveThis' calculated fields to auto-set approval deadlines based on calendar event dates.

Team-Specific Benefits

Operations Teams

Reduce facility overrides by linking calendar alerts for after-hours meetings to physical access approvals. Maintenance supervisors at manufacturing plants use this to prevent unauthorized equipment use.

Finance Departments

Auto-flag calendar events containing "Budget Review" for parallel approval streams: one for presentation materials, another for attendee travel costs. Controllers cut 22 hours/month in redundant approvals.

External Collaborators

Client approvers receive email-based approvals without needing MyCalendarAlerts logins. Marketing agencies use this for campaign launch sign-offs tied to production calendars.

Advanced Configuration Tips

Combine ApproveThis' conditional logic with MyCalendarAlerts' multi-rule triggers:

Example: If a calendar event has both "Client Onsite" tag AND attendees exceeding 5 people, require facilities manager approval for conference room upgrades.

Leverage vacation delegation for global teams - approvers in other time zones automatically receive requests based on event locations.

Why This Integration Wins

Traditional calendar reminders create notification fatigue. By converting alerts into actionable approval items with built-in escalation paths, teams achieve:

• Audit-ready paper trails for compliance reviews
• Contextual decision data attached to each request
• Real-time visibility via ApproveThis dashboard

Getting Started

Ready to transform your calendar from a passive tracker to an active workflow engine?

Start your ApproveThis trial or book a custom demo to see calendar-driven approvals in action. Implementation typically takes under 2 hours for basic workflows.

Final Note: Remember - approvers only need ApproveThis access, not additional MyCalendarAlerts seats. Perfect for cross-company collaborations where calendar visibility needs to stay internal.