ApproveThis manages your Lobbytrack Integration approvals.

When Bureaucracy Meets Badge Access

Let’s be real – visitor management systems like Lobbytrack are great at tracking who walks through your doors. But when every sign-in, contractor visit, or new employee badge needs three layers of approval? That’s where spreadsheets and Slack threads go to die. ApproveThis fixes that specific flavor of corporate friction.

We’re not here to sell you on Lobbytrack – you already know it handles the physical check-ins. But when you connect it to ApproveThis through Zapier, you’re tackling the red tape that happens before someone even swipes their badge. Think: automatic approval chains for VIP visitors, instant alerts when high-risk contractors sign out, or HR getting notified the second a new hire’s access is approved.

Why This Combo Doesn’t Suck

Most approval tools make you choose between security theater and actual efficiency. Here’s how we dodge that:

• Approvers don’t need Lobbytrack licenses – Your CISO can approve/deny visitor access from their inbox without needing another dashboard login
• Automatic paper trails – Every approved sign-in attempt gets logged in ApproveThis with timestamps, comments, and approver details. Compliance teams love this.
• Escalate the weird stuff – Use ApproveThis’ thresholds to auto-approve routine visits but flag anyone from a competitor’s domain for manual review

Real-World Use Cases (Not Just Tech Demos)

1. The “Why Is This Contractor Still Here?” Alert

The Problem: Construction crews, IT consultants, or temp workers overstaying their welcome. Facilities teams only find out during fire drills.

The Fix: When any visitor with “Contractor” type signs out in Lobbytrack, ApproveThis:

• Checks against their original approval timeframe
• Auto-approves if within limits
• Flags security AND their project manager if overdue

Who uses this: Manufacturing plants with timed equipment installations, hospitals managing vendor access during sensitive procedures.

2. HR Onboarding That Doesn’t Require 17 Signatures

The Problem: New hires show up Monday, but their badge access needs Facilities, IT, and department head approval… which everyone forgot about Friday at 4 PM.

The Fix: Connect Lobbytrack’s new employee records to ApproveThis so:

1. HR submits access level requests (server room? executive floor?)
2. Conditional routing sends it to the right approvers based on location/role
3. Approved? Lobbytrack gets updated before Day 1

Pro Tip: Use vacation delegation so approvals don’t stall when managers are OOO.

3. The “Oops, We Hired a Spy” Protocol

The Problem: High-turnover roles (sales, contractors) where ex-employees’ badge access sometimes… lingers.

The Fix: Whenever Lobbytrack logs a terminated employee’s sign-in attempt:

• ApproveThis immediately routes to Security AND Legal
• Auto-denies after 1 hour if no response
• Triggers a Zoom Workflows alert to building managers

Who cares: Defense contractors, pharma companies, any org where unauthorized access = existential risk.

Setup That Won’t Make You Hate Tech

If you’ve used Zapier before, this takes 11 minutes:

1. In Zapier, choose Lobbytrack as trigger (new sign-in, employee update, etc.)
2. Filter if needed (only contractors, specific locations, etc.)
3. Connect to ApproveThis’ “Create Request” action
4. Map Lobbytrack data to approval fields (visitor name, company, photo if needed)
5. Add approvers – mix of roles (Security Lead) and individuals (Head of Facilities)

Critical Note: Use ApproveThis’ calculated fields to auto-approve repeat visitors who’ve already been vetted. No need to manually approve your monthly fire extinguisher inspector.

Teams That Stop Drowning in Access Requests

Facilities Managers

Instead of playing receptionist for every HVAC technician visit, set thresholds:

• Auto-approve vendors under $500/service call
• Require manual approval for anyone needing after-hours access
• Get real-time dashboards showing active visitors vs. capacity limits

Security Teams

Turn vague “unauthorized access” fears into actual policies:

• Auto-escalate visits from flagged companies (competitors, high-risk regions)
• Integrate with Slack so denied requests alert the front desk instantly
• Use approval comments to document “why” decisions (handy for audits)

HR & People Ops

Make onboarding/offboarding actually stick:

• Trigger equipment return checklists when offboarding approvals finalize
• Auto-approve standard access levels for common roles (developer, sales)
• Require executive sign-off for C-suite floor access

Why This Beats “Just Using Lobbytrack’s Logs”

Lobbytrack tells you who was there. ApproveThis tells you who said they could be there. That distinction matters when:

• Auditors ask “Who approved this vendor’s after-hours access?”
• An employee disputes “I never OK’d that consultant!”
• You need to prove compliance with ISO 27001/PCI DSS

Bonus: ApproveThis’ email-based approvals mean even non-tech execs can review/deny requests without learning a new system.

Ready to Stop Playing Approval Tag?

If your teams are still forwarding Lobbytrack logs as “proof” they approved something, you’re leaving gaps. Real security isn’t just locked doors – it’s clear, auditable processes that don’t rely on someone remembering to check a spreadsheet.

ApproveThis + Lobbytrack via Zapier is how mid-sized companies punch above their weight class. No more “Who approved this?!” chaos. Just clean records and faster sign-offs.

Book a 15-minute demo to see how approval chains work with your existing Lobbytrack setup. Or start a free trial and connect your first Zap in under an hour. Your future self (and your auditors) will thank you.