ApproveThis manages your High Attendance Integration approvals.

Why Integrate ApproveThis with High Attendance?

Event management thrives on precision. High Attendance excels at tracking participants and interactions, while ApproveThis automates decision-making. Together, they eliminate bottlenecks in event planning—whether you’re managing a corporate conference, trade show, or webinar series. This integration isn’t just about connecting tools; it’s about creating a seamless flow where approvals trigger actions and data moves without manual intervention.

Consider this: 74% of event planners report spending too much time on administrative tasks. By linking High Attendance’s participant tracking with ApproveThis’s approval workflows, teams reduce delays in critical processes like sponsor approvals, VIP guest lists, or budget sign-offs. The result? Faster execution, fewer errors, and more time to focus on what matters—creating memorable events.

Key Benefits of the Integration

For Event Teams: Automate participant approvals based on criteria like ticket type or session capacity. No more spreadsheets or back-and-forth emails.

For Finance Teams: Set approval thresholds for event budgets. A $5,000 catering request gets auto-approved, while a $50,000 venue deposit escalates to senior management.

For External Partners: Sponsors or speakers can approve their session details via email without needing a High Attendance login. ApproveThis handles authentication-free approvals.

One manufacturing company used this integration to cut their trade show onboarding time by 40%. When a new exhibitor registered in High Attendance, ApproveThis automatically routed contracts to legal and logistics teams for parallel reviews.

Real-World Use Cases

1. Approving High-Value Event Interactions

When a sales team logs a new sponsor interaction in High Attendance, ApproveThis can:

• Route the deal to regional managers if over $10K
• Require legal review for custom contract terms
• Auto-approve renewals under existing terms

Example: A tech conference organizer uses this workflow to ensure all sponsor booths are approved within 48 hours. If a sponsor requests premium placement, the request escalates to the events director via ApproveThis’s sequential approval groups.

2. Validating Participant Registrations

New attendees often need vetting—especially for exclusive events. Connect High Attendance’s participant records to ApproveThis to:

• Check corporate memberships against CRM data
• Require manager approval for employee registrations
• Flag attendees from competitor companies

Example: An association hosting a members-only gala uses calculated fields in ApproveThis to auto-approve guests from platinum-tier companies while routing others to a review committee.

3. Syncing Approved Participants to Events

Once a participant is approved, ApproveThis triggers High Attendance to:

• Add them to session waitlists
• Assign RFID badges with access levels
• Send personalized confirmation emails

Example: A university’s career fair team auto-enrolls approved students into recruiter meetings via this integration. ApproveThis checks GPA requirements before granting access to premium sessions tracked in High Attendance.

Team-Specific Advantages

Marketing Teams

Track lead quality by setting approval rules for High Attendance interactions. For instance, require CMO sign-off before offering free VIP passes to prospects.

Operations Teams

Use ApproveThis’s vacation delegation to avoid delays. If a venue manager is out, their deputy automatically receives approval requests from High Attendance.

External Partners

Agencies managing events for clients can share approval links via ApproveThis without exposing High Attendance logins. Clients approve budgets or agendas directly from their inbox.

How to Set Up the Integration

Using Zapier, connect ApproveThis and High Attendance in three steps:

1. Create a Zap: Choose High Attendance as the trigger app (e.g., "New Participant")
2. Set Conditions: Filter participants needing approval (e.g., ticket type = "VIP")
3. Add ApproveThis: Use the "Create Request" action to route approvals with custom fields

For two-way syncs, build a second Zap where ApproveThis’s "Request Approved" trigger adds participants to High Attendance events.

Why This Combo Works

High Attendance tracks what’s happening at events—ApproveThis determines what’s allowed. Together, they enforce policies without manual oversight. A healthcare event company used this to ensure all speaker presentations were approved by compliance teams 72 hours before upload to High Attendance’s session manager.

Unique advantages include:

• No duplicate data entry: Participant details flow between systems automatically
• Role-based control: Junior staff can submit requests without approval authority
• Real-time tracking: See which High Attendance interactions are pending legal or financial review

Get Started Today

Whether you’re managing a 50-person workshop or a 10,000-attendee conference, automating approvals with ApproveThis and High Attendance removes friction. Finance teams gain control, event teams save time, and participants get faster responses.

Register for ApproveThis or explore High Attendance to start building your integration. For a personalized demo showing how approval workflows can accelerate your event planning, schedule a consultation today.