ApproveThis manages your Hero Integration approvals.

Two Tools, One Unified Workflow

Hero gives teams a centralized hub to organize projects through spaces, lists, and collaborative items. ApproveThis adds structure to the decision-making behind those projects. Together, they create a closed-loop system where work gets tracked and validated without switching platforms. For businesses using Hero to manage client deliverables, internal processes, or cross-team initiatives, adding approval automation reduces bottlenecks by 30-50% according to industry benchmarks.

Why This Integration Works

Hero excels at visual organization but wasn’t built to handle complex approval logic. ApproveThis fills that gap without disrupting existing workflows. For example: when a marketing agency uses Hero spaces to manage client content calendars, ApproveThis can automatically route draft approvals to clients via email—no Hero logins required. Legal teams reviewing contract lists in Hero gain audit trails showing who approved clauses and when. Operations managers configure conditional rules (e.g., auto-approving purchases under $500 but escalating larger spends).

Key Integration Benefits

For Hero-Centric Teams: Maintain your workspace structure while injecting governance. Approvals happen contextually—directly tied to specific items, lists, or spaces—without manual follow-ups.

For Finance/Compliance: Enforce thresholds (e.g., budget caps) and maintain records for every decision. Approval history syncs to Hero items automatically.

For External Collaborators: Clients or vendors approve via email; they don’t need Hero licenses. ApproveThis becomes the bridge between internal tracking and external validation.

Real-World Use Cases

1. Content Production Workflows

A media company uses Hero spaces to organize article drafts. Writers submit drafts as Hero items, triggering Zapier to create ApproveThis requests. Editors receive email notifications, review directly in their inbox, and approve/deny with feedback. Approved drafts automatically update their Hero item status, notifying the design team to begin layout work. If denials occur, comments sync back to Hero for revisions.

Why it works: Combines Hero’s visual pipeline with ApproveThis’ role-based approvals. Reduces Slack/email pings about draft statuses.

2. Procurement & Vendor Management

A construction firm tracks material requests across Hero spaces. When a new supplier invoice is added to a list, ApproveThis calculates totals using dynamic fields. Requests over $10K trigger multi-level approvals (project lead → finance). Approved invoices auto-update Hero with payment dates; denied ones flag the procurement team. Vacation delegation ensures no delays if approvers are OOO.

Why it works: Hero maintains the procurement ledger while ApproveThis handles compliance. Real-time calculations prevent manual data entry errors.

3. Client Deliverable Reviews

A marketing agency stores client assets in Hero spaces. New items (e.g., campaign visuals) initiate approval requests sent to clients via email. Clients click approve/reject without logging into Hero. Decisions sync back, updating the item’s status and notifying the creative team. If clients miss deadlines, ApproveThis sends automated reminders.

Why it works: Clients stay in the loop via email while internal teams track everything in Hero. Eliminates “Where’s the feedback?” status meetings.

How to Set It Up

Using Zapier, connect Hero and ApproveThis in under 15 minutes:

1. Create a Zapier account if you don’t have one (free tier available).
2. In Zapier, choose Hero as your trigger app (e.g., “New Item in List”).
3. Select ApproveThis as the action app (“Create Approval Request”).
4. Map Hero item fields (title, description, links) to the approval request.
5. Test with a live Hero item to ensure requests generate correctly.

For two-way syncs, build additional Zaps for approval outcomes. Example: When ApproveThis detects an approved request, update the linked Hero item’s status field.

Teams That Benefit Most

Operations & Project Management

Centralize task tracking (Hero) with embedded approvals (ApproveThis). For example, new employee onboarding checklists in Hero can require manager sign-offs at key stages. Conditional logic skips irrelevant steps (e.g., laptop requests only for remote staff).

Finance & Legal

Automate compliance checks without leaving Hero. Contracts stored as Hero items auto-trigger legal reviews in ApproveThis. Budget lists enforce spending thresholds—escalating exceptions to CFOs. All decisions are timestamped for audits.

Client-Facing Teams

Share Hero spaces as client portals while managing approvals externally. Clients approve proposals, design proofs, or campaign plans via email. ApproveThis logs responses alongside Hero items, eliminating spreadsheets.

Beyond Basic Approvals

ApproveThis adds advanced features Hero lacks natively:

• Calculated Fields: Auto-calculate totals, discounts, or budgets within requests using data from Hero items.
• Approval Groups: Require consensus from multiple stakeholders (e.g., HR + IT for software purchases).
• Mobile-Friendly: Approvers respond via email or mobile—no app installs needed.

Getting Started

To build your first integration:

1. Sign up for ApproveThis (14-day trial available).
2. Connect Hero via Zapier using the templates provided.
3. Start with a single workflow (e.g., content approvals) before scaling to complex processes.

For teams already using Hero, adding ApproveThis isn’t about replacing your workspace—it’s about enhancing governance where it matters. Less chasing approvals. More doing the work that moves projects forward.

Ready to automate approvals in Hero? Register for ApproveThis or schedule a demo to see live examples.