ApproveThis manages your Greenhouse approvals.

When Approvals Meet Hiring, Magic Happens

Let’s cut to the chase: hiring sucks when you’re waiting on Karen from legal to approve a job req for the third week straight. ApproveThis and Greenhouse via Zapier is the antidote to approval purgatory. We’re talking about connecting your hiring engine (Greenhouse) to an approval system that actually works like it’s 2024 (ApproveThis).

This isn’t just about sending data between apps. It’s about killing the 17-email threads to get a job posting live. It’s about HR teams that don’t have to play detective to figure out why an offer letter’s stalled. For companies between 50-5,000 employees, this combo turns “we’re still waiting on approvals” into “we moved so fast the candidate actually accepted.”

How This Tag Team Actually Works

ApproveThis handles the decision-making bureaucracy. Greenhouse runs the hiring show. Zapier’s the messenger that makes them talk without IT involvement. Here’s the breakdown:

Greenhouse’s Side of the Deal

Where job posts live, candidates get tracked, and hiring teams try not to drown in resumes. It’s great at what it does, but approvals? Not so much. Ever tried getting a department head to log into yet another system just to click “approve”? Exactly.

ApproveThis’s Party Trick

We automate approval chains so decisions happen in hours, not weeks. Custom workflows, auto-escalations, and the killer feature: approvers can say yes/no via email without needing another software license. Critical when you’re dealing with external partners or execs who refuse to learn new tools.

Connect them through Zapier, and suddenly:

• New job req in Greenhouse? Auto-send for approval based on your rules
• Candidate applies? Trigger background check approvals before the hiring manager even notices

Real-World Use Cases That Don’t Suck

1. Job Requisitions That Don’t Die in Committee

Scenario: A tech startup needs to scale their engineering team fast. Every new hire requires CFO + CTO approval. Problem: The CFO’s never in the same time zone as the req.

Fix: Greenhouse triggers an ApproveThis workflow the second a hiring manager submits a new role. Approval thresholds auto-approve roles under $150k, others get routed via Slack-style @mentions in email. Approved? Greenhouse auto-posts the job. Denied? Hiring manager gets notes directly in Greenhouse.

2. Offer Letters That Don’t Ghost Candidates

Scenario: A retail chain loses 40% of seasonal hires because HR takes 9 days to approve offers. Candidates bounce.

Fix: When Greenhouse gets a “recommend for hire” status, ApproveThis pings district manager + HRBP simultaneously. First to respond locks the decision. Approved offers get automated via Greenhouse before the candidate leaves the interview.

3. Background Checks That Don’t Require a PhD in Follow-Ups

Scenario: A healthcare company needs 3 levels of sign-off before any clinical hire starts. Managers use carrier pigeons (read: spreadsheets) to track this.

Fix: New candidate application in Greenhouse? ApproveThis fires off a parallel approval track with compliance, legal, and department leads. All via email. All deadlines visible. All audit trails auto-saved to the candidate’s Greenhouse profile.

Why Your Teams Will Actually Like This

For HR: Become the Hero Who Ships

No more “I approved that weeks ago!” gaslighting. Real-time dashboards show exactly who’s sitting on decisions. Vacation delegation means approvals don’t die because someone’s at Burning Man.

For Finance: Control Without Micromanaging

Set approval thresholds so junior roles get auto-approved, but anything over $X requires eyes. Conditional logic routes budget exceptions to the right VP without middle managers playing telephone.

For Hiring Managers: Less Admin, More Actual Hiring

ApproveThis’s calculated fields automatically flag when a req exceeds usual title/comp bands. Get ahead of issues before they’re stuck in legal review.

Setting This Up Without Losing Your Mind

Step 1: Grab an ApproveThis account (free trial works).

Step 2: In Zapier, connect Greenhouse and ApproveThis. Pick your trigger:

- New job req → Needs approvals?
- Candidate applies → Needs background check ok?
- Interview scheduled → Requires panel confirm?

Step 3: Build your approval logic in ApproveThis. Pro tip: Use approval groups for multi-department sign-offs.

Step 4: Test with a real job req. If it works, pop champagne. If not, tweak thresholds.

The Bottom Line (No Fluff)

ApproveThis + Greenhouse isn’t about fancy features. It’s about removing the crap that makes hiring slow. For companies scaling past 50 employees, this is the difference between hitting growth targets and watching candidates bail because your approval process belongs in a 1998 HR manual.

CTA: Book a 12-minute demo or start a free trial. We’ll show you how to set up your first hiring approval workflow in under an hour. No sales jargon. Just results.