When Approvals Meet Hiring, Magic Happens
Let’s cut to the chase: hiring sucks when you’re waiting on Karen from legal to approve a job req for the third week straight. ApproveThis and Greenhouse via Zapier is the antidote to approval purgatory. We’re talking about connecting your hiring engine (Greenhouse) to an approval system that actually works like it’s 2024 (ApproveThis).
This isn’t just about sending data between apps. It’s about killing the 17-email threads to get a job posting live. It’s about HR teams that don’t have to play detective to figure out why an offer letter’s stalled. For companies between 50-5,000 employees, this combo turns “we’re still waiting on approvals” into “we moved so fast the candidate actually accepted.”
How This Tag Team Actually Works
ApproveThis handles the decision-making bureaucracy. Greenhouse runs the hiring show. Zapier’s the messenger that makes them talk without IT involvement. Here’s the breakdown:
Greenhouse’s Side of the Deal
Where job posts live, candidates get tracked, and hiring teams try not to drown in resumes. It’s great at what it does, but approvals? Not so much. Ever tried getting a department head to log into yet another system just to click “approve”? Exactly.
ApproveThis’s Party Trick
We automate approval chains so decisions happen in hours, not weeks. Custom workflows, auto-escalations, and the killer feature: approvers can say yes/no via email without needing another software license. Critical when you’re dealing with external partners or execs who refuse to learn new tools.
Connect them through Zapier, and suddenly:
- New job req in Greenhouse? Auto-send for approval based on your rules
- Candidate applies? Trigger background check approvals before the hiring manager even notices
Real-World Use Cases That Don’t Suck
1. Job Requisitions That Don’t Die in Committee
Scenario: A tech startup needs to scale their engineering team fast. Every new hire requires CFO + CTO approval. Problem: The CFO’s never in the same time zone as the req.
Fix: Greenhouse triggers an ApproveThis workflow the second a hiring manager submits a new role. Approval thresholds auto-approve roles under $150k, others get routed via Slack-style @mentions in email. Approved? Greenhouse auto-posts the job. Denied? Hiring manager gets notes directly in Greenhouse.
2. Offer Letters That Don’t Ghost Candidates
Scenario: A retail chain loses 40% of seasonal hires because HR takes 9 days to approve offers. Candidates bounce.
Fix: When Greenhouse gets a “recommend for hire” status, ApproveThis pings district manager + HRBP simultaneously. First to respond locks the decision. Approved offers get automated via Greenhouse before the candidate leaves the interview.
3. Background Checks That Don’t Require a PhD in Follow-Ups
Scenario: A healthcare company needs 3 levels of sign-off before any clinical hire starts. Managers use carrier pigeons (read: spreadsheets) to track this.
Fix: New candidate application in Greenhouse? ApproveThis fires off a parallel approval track with compliance, legal, and department leads. All via email. All deadlines visible. All audit trails auto-saved to the candidate’s Greenhouse profile.
Why Your Teams Will Actually Like This
For HR: Become the Hero Who Ships
No more “I approved that weeks ago!” gaslighting. Real-time dashboards show exactly who’s sitting on decisions. Vacation delegation means approvals don’t die because someone’s at Burning Man.
For Finance: Control Without Micromanaging
Set approval thresholds so junior roles get auto-approved, but anything over $X requires eyes. Conditional logic routes budget exceptions to the right VP without middle managers playing telephone.
For Hiring Managers: Less Admin, More Actual Hiring
ApproveThis’s calculated fields automatically flag when a req exceeds usual title/comp bands. Get ahead of issues before they’re stuck in legal review.
Setting This Up Without Losing Your Mind
Step 1: Grab an ApproveThis account (free trial works).
Step 2: In Zapier, connect Greenhouse and ApproveThis. Pick your trigger:
- New job req → Needs approvals?
- Candidate applies → Needs background check ok?
- Interview scheduled → Requires panel confirm?
Step 3: Build your approval logic in ApproveThis. Pro tip: Use approval groups for multi-department sign-offs.
Step 4: Test with a real job req. If it works, pop champagne. If not, tweak thresholds.
The Bottom Line (No Fluff)
ApproveThis + Greenhouse isn’t about fancy features. It’s about removing the crap that makes hiring slow. For companies scaling past 50 employees, this is the difference between hitting growth targets and watching candidates bail because your approval process belongs in a 1998 HR manual.
CTA: Book a 12-minute demo or start a free trial. We’ll show you how to set up your first hiring approval workflow in under an hour. No sales jargon. Just results.
Integrate with Greenhouse Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
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Best Approval Workflows for Greenhouse
Suggested workflows (and their Zapier components) for Greenhouse
Create candidates in Greenhouse for new approval requests in ApproveThis
Automate your hiring process by creating a new candidate in Greenhouse whenever a new approval request is initiated in ApproveThis. This integration helps streamline the onboarding process by ensuring that all approved positions have a candidate file created instantly.
Zapier Components
Trigger
New request
Triggers when a new approval request workflow is initiated.

Action
Create candidate
Creates a new candidate.
Initiate an approval request in ApproveThis for new candidate applications
Ensure a structured review process for all new candidate applications by automatically creating an approval request in ApproveThis upon submission of a new application in Greenhouse. This workflow helps in maintaining a transparent and timely approval process for new job applications.
Zapier Components

Trigger
New candidate application
Triggers when a new application is submitted by a candidate.
Action
Create request
Creates a new request, probably with input from previous steps.
Update Greenhouse candidates based on approval outcomes from ApproveThis
Keep your recruitment data up-to-date by automatically updating candidate information in Greenhouse when an approval request is either approved or denied in ApproveThis. This saves time on manual updates and ensures accurate candidate records.
Zapier Components
Trigger
A request is approved/denied
Triggers when a request is approved or denied.

Action
Update candidate
Updates a candidate.
Generate approval requests in ApproveThis for new interviews scheduled in Greenhouse
Enhance decision-making efficiency by initiating approval requests for each new interview scheduled in Greenhouse. This integration ensures that interview plans get the necessary approvals seamlessly, contributing to a streamlined hiring process.
Zapier Components

Trigger
New scheduled interview
Triggers when there is a new Scheduled Interview for the given time period.
Action
Create request
Creates a new request, probably with input from previous steps.
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