ApproveThis manages your Bokun Integration approvals.

Let’s be real: managing tour bookings, supplier contracts, and last-minute itinerary changes is chaotic enough without chasing down 17 signatures for every decision. That’s why tour operators with 50-5000 employees are plugging ApproveThis into Bokun via Zapier. It’s not just automation – it’s about keeping your adventure business from drowning in approval emails.

Why Bokun Needs a Decision-Making Sidekick

Bokun’s great at juggling bookings across 27,000+ channels. But when you need human sign-offs – say, approving a custom private tour package or a refund for a cancelled whale watching trip – things get messy. ApproveThis acts as the traffic cop for those decisions. Think of it this way: Bokun handles the “what” (bookings, inventory, payments), while ApproveThis manages the “who said yes” (and tracks it forever).

No More “Hey, Did You Approve That Kayak Rental?”

Here’s where this combo gets dangerous (in a good way):

Scenario 1: Instant Bookings ≠ Instant Chaos

A family books a $15K private Galapagos yacht charter through your Bokun-powered site. Your system auto-triggers an ApproveThis workflow:

• Finance gets a calculated field showing deposit vs. liability
• Operations checks guide availability
• Legal approves the custom contract addendum

All without leaving Bokun’s interface. And if someone’s on vacation? ApproveThis auto-reassigns. No resubmissions.

Scenario 2: Supplier Contracts That Don’t Collect Dust

When your procurement team negotiates rates with a new safari lodge, ApproveThis handles the multi-department sign-off. Once approved in ApproveThis, Bokun automatically creates the supplier profile with negotiated rates. Finance gets the audit trail, ops gets updated inventory, and sales can start selling immediately.

Real Teams Using This, Right Now

Take "Adventure Pulse" (they asked us not to use their real name). They run 200+ group tours monthly across Southeast Asia. Before integrating ApproveThis + Bokun:

→ Refund approvals took 3 days on average
→ 12% of bookings had pricing errors from manual entry
→ Operations worked weekends chasing signatures

After connecting the two via Zapier:
→ 94% of approvals happen in under 4 hours
→ Auto-calculated fields in ApproveThis eliminated pricing mistakes
→ Ops team now actually uses their PTO

Setting This Up Without an IT Degree

If you can use Bokun, you can connect this. Here’s the cheat sheet:

1. Zapier Account: Free tier works if you’re under 100 tasks/month. Sign up here
2. Connect Bokun: Zapier’s step-by-step makes this idiot-proof
3. Map Your Triggers: Most companies start with “New Bokun Booking → Approval Request”
4. Test With 1 Tour Package: Don’t go all-in on day one

Total setup time? About 23 minutes if you’re moderately caffeinated.

Department-Specific Wins

Finance Teams Stop Playing Detective

ApproveThis’ calculated fields auto-apply discount policies or tax rules before requests even hit their inbox. Approved a group discount? Bokun automatically updates the pricing across all connected channels.

Sales Teams Close Deals Faster

Custom requests (like adding a vegan chef to a trekking trip) get approved before the client finishes their latte. Sales reps see real-time approval statuses right in Bokun – no switching tabs.

Operations Actually Operates

When guides call in sick, ApproveThis’ vacation delegation reroutes approvals instantly. No more “Well, Greg usually handles this but he’s on a mountain somewhere.”

The Elephant in the Room: External Approvers

Most tour companies work with external partners – freelance guides, third-party insurers, local permits offices. Here’s the kicker: those folks can approve requests in ApproveThis without needing a Bokun login. They get email links, click approve/reject, and you’re done. No added Bokun seats, no password resets at 2 AM.

When Not to Use This Integration

We’ll save you time – this combo sucks if:
→ You’re a solo operator (overkill)
→ Your approval process is “The CEO texts me emojis”
→ You enjoy manually updating 14 spreadsheets

What’s Next? Actually Sleeping Through the Night

The goal here isn’t just faster approvals. It’s about having a system where:
→ Missed approvals can’t ghost you (real-time tracking)
→ Pricing errors die in a fire (calculated fields)
→ Your best guide isn’t stuck approving invoices (delegation)

Ready to stop being a human router for approval requests? Get started with ApproveThis, connect your Bokun account via Zapier, and maybe finally take that vacation you’ve been approving for everyone else.

P.S. If you’re still manually forwarding approval emails, we have a support group. It’s called “Register for a 15-minute demo.”