ApproveThis manages your Kalent Integration approvals.

Why ApproveThis + Kalent Changes the Game

Kalent helps recruiters cut through the noise by identifying high-potential candidates and enriching their profiles with critical data. But even the best talent pipeline gets stuck when decision-makers delay approvals for next steps. ApproveThis removes that friction by automating approval workflows directly within your existing recruitment processes. Together, they create a closed-loop system where candidate evaluation triggers immediate action – no more chasing down hiring managers or letting top talent slip through bureaucratic cracks.

How It Works: Precision Meets Process

Kalent's strength lies in data aggregation and talent scoring, while ApproveThis specializes in structured decision-making. When connected via Zapier, these platforms handle what each does best:

Kalent Identifies → ApproveThis Validates → Teams Act

This integration isn't about replacing human judgment – it's about eliminating the logistical delays that prevent your team from acting on insights quickly. Approvers receive requests in their email (no new software to learn) and can greenlight next steps in one click, even if they're external stakeholders without Kalent access.

Real-World Use Cases That Move the Needle

High-Volume Recruitment Agencies

For agencies placing 50+ candidates monthly, the "enriched profile → approval → outreach" workflow determines competitive speed. When Kalent finds a match, ApproveThis automatically routes approval requests to the right client contacts. Built-in escalation rules ensure no candidate stalls because someone's OOO – vacation delegation automatically reroutes requests after 24 hours.

Tech Startups Hiring Specialized Roles

Engineering leads often lack time for endless candidate reviews. When Kalent shortlists a developer with rare blockchain experience, ApproveThis triggers a multi-step approval: CTO review (sequential) followed by HR budget sign-off (parallel). Calculated fields automatically flag compensation requests exceeding band limits before they reach decision-makers.

Enterprise Talent Acquisition Teams

Global companies using Kalent for international hiring benefit from ApproveThis' role-based thresholds. A junior recruiter might need director approval for roles above $150k base salary, while senior recruiters have higher auto-approval limits. All requests log to a centralized dashboard for compliance auditing.

Setting Up Your Integration

Connect Kalent and ApproveThis in under 15 minutes using Zapier:

1. Create a Zapier account if you don't have one
2. Choose Kalent as your trigger app ("Talent Enriched" or "Talent Shortlisted" events)
3. Select ApproveThis as your action app ("Create Request")
4. Map Kalent's candidate data to ApproveThis fields (role, salary ask, hiring manager)
5. Set approval rules (escalation paths, required approvers, budget thresholds)
6. Test with live data using Kalent's sandbox environment

Pro Tip: Use ApproveThis' calculated fields to auto-flag candidates requiring extra vetting – like those with employment gaps over 6 months or salary requests 20% above market average.

Cross-Functional Benefits You Might Overlook

Finance Teams

Approval thresholds prevent budget overruns by requiring CFO sign-off on compensation packages exceeding department caps. Real-time tracking provides audit trails for quarterly spend reviews.

Legal & Compliance

Built-in documentation ensures every hire meets EEOC requirements. Approval chains prove due diligence was followed if candidate disputes arise.

External Stakeholders

Client approvers in staffing scenarios can review candidates without getting Kalent licenses. Email-based approvals keep them in the loop without platform access.

Advanced Tactics for Power Users

Combine both platforms' strengths with these pro strategies:

Dynamic Approval Paths: Use Kalent's candidate tags (e.g., "C-Level" or "Contractor") to trigger different ApproveThis workflows. Executive hires might route to CEO + HR + Legal, while contractors only need department head approval.

Auto-Close Stale Requests: If a candidate accepts another offer while pending approval, set Zapier to automatically withdraw related requests in ApproveThis, keeping your dashboard current.

Competitor Alerts: When Kalent detects a candidate recently interviewed with competitors (via LinkedIn enrichment), ApproveThis can prioritize those approvals with accelerated escalation rules.

Why This Beats Manual Processes

Consider the math: If each hire requires 3 approvals taking 24 hours each, a 5-day delay per candidate seems inevitable. With ApproveThis routing requests in parallel and sending reminders at configurable intervals, that same process completes in 8-32 hours. For companies making 100 hires annually, that's 300-700 reclaimed working days.

More importantly, it prevents "shadow approvals" – the informal OKs given via Slack that lack audit trails. Every decision is documented, timestamped, and tied to specific candidate data from Kalent.

Getting Started

Ready to eliminate approval bottlenecks? Start your ApproveThis free trial and connect it to your Kalent account via Zapier. For complex hiring environments, book a custom demo to see how approval thresholds and multi-stage workflows can be tailored to your recruitment process.

Implementation Tip: Roll out the integration with one team (e.g., tech recruiting) first. Use their feedback to adjust escalation rules and notification cadences before company-wide deployment.

Final Word

In talent acquisition, speed isn't just about filling roles – it's about securing top candidates before competitors do. By automating the approval bridge between Kalent's insights and your hiring actions, you create a responsive system that respects process without sacrificing agility. The result? Fewer missed opportunities, cleaner compliance, and recruiters who spend less time chasing signatures and more time closing candidates.