ApproveThis manages your CalendarHero Integration approvals.

Let’s be real – nobody gets excited about approval processes. But here’s the thing: when your team’s scheduling meetings faster than a caffeinated project manager, those “quick sign-offs” turn into email black holes. That’s where pairing ApproveThis with CalendarHero through Zapier becomes your secret weapon.

Why This Combo Doesn’t Suck

CalendarHero automates the meeting scheduling grind. ApproveThis slaps structure on decision-making. Together? They turn “Hey, can we get eyes on this?” into a process that doesn’t make people want to throw their laptop out a window. Especially useful for:

• Companies juggling client-facing meetings
• Teams that need legal/compliance sign-offs
• Orgs where “Who approved this?!” is a recurring meeting topic

Three Ways This Actually Works in Real Life

1. When Clients Flake (And They Will)

Use Case: Auto-create approval requests for canceled meetings
Who Cares: Consulting firms, agencies, anyone billing by the hour
Why It Matters: Cancellations happen. What doesn’t have to happen? The 12-email thread about whether to charge the cancellation fee.

How it rolls:
1. Client cancels CalendarHero meeting
2. Zapier pings ApproveThis
3. Finance lead gets an email: “Approve $250 cancellation fee? [Yes/No]”
No chasing, no spreadsheet updates – just money recovered while you’re still annoyed about the cancellation.

2. Approval-to-Meeting Auto-Pilot

Use Case: Start scheduling the second something gets approved
Who Cares: Product teams, legal departments, procurement
Why It Matters: Ever lose a week between getting budget approval and actually booking the vendor kickoff?

Real example:
Marketing gets approval for a $50K campaign → Zapier triggers CalendarHero to schedule the agency briefing → Meeting’s booked before the CFO forgets they said yes.

3. No More “Who Approved This Meeting?!”

Use Case: Track approvals for every scheduled meeting
Who Cares: Healthcare, finance, any compliance-heavy industry
Why It Matters: Auditors love asking “Why was this discussed?” way more than you love answering.

Here’s the fix:
New CalendarHero meeting request → ApproveThis pings legal/compliance → Once approved, meeting gets tagged with approval trail. Now you’ve got receipts.

Why Your Teams Won’t Hate This

Sales Teams

Client wants to reschedule? The auto-approval flow checks if it violates deal timelines and pings the revenue ops lead. No more overpromising because someone didn’t check the contract.

HR & Recruiting

Schedule final-round interviews only after compensation approval. Because nothing’s more awkward than offering a role you can’t afford.

Operations

Auto-approve routine vendor meetings under $5K, escalate anything bigger. Saves 20 hours/month in “Just get it done” vs. “But policy says…” debates.

Setup That Doesn’t Require an IT Degree

1. CalendarHero account (you’ve probably got this)
2. ApproveThis account (takes 5 minutes)
3. Zapier connection (we’re talking 3 clicks)
Pro tip: Start with one use case. You’re not getting promoted for overengineering this on day one.

The Nerd Stuff You Actually Care About

Approval Thresholds: Auto-approve small meeting changes, escalate big calendar shifts.
Vacation Coverage: John’s OOO? Approvals route to Mei without calendar access chaos.
Best Part: External approvers don’t need CalendarHero seats. Clients, vendors, lawyers – they just click an email.

When to Use This vs. When to Chill

Do This If:
- You’ve got 5+ weekly meetings needing sign-off
- Different departments argue about who approved what
- Your “scheduled meetings” spreadsheet has its own spreadsheet

Don’t Do This If:
- Your team approves things via carrier pigeon (upgrade to email first)
- You enjoy the thrill of chasing down VPs for signatures

Bottom Line

This isn’t about adding more process – it’s about making existing approvals actually work. The combo saves about 4 hours/week per department lead. Do the math at your hourly rate.

Ready to stop being the approval bottleneck? Get Started Free or schedule a 15-minute demo (we’ll even let you approve the meeting time).