ApproveThis manages your Collaborate Space Integration approvals.

When Meetings Need Decisions, Decisions Need Structure

Modern teams using Collaborate Space for video meetings and messaging often hit a wall: critical decisions made during calls get lost in follow-up emails, spreadsheets, or Slack threads. ApproveThis fixes this disconnect by adding structured approval workflows directly into your collaboration ecosystem. Together, these platforms create a closed-loop system where video discussions lead to trackable actions, and approvals trigger automated next steps.

Core Strengths: Where Collaborate Space Ends, ApproveThis Begins

Collaborate Space excels at real-time communication with features like multi-device video meetings and channel-based messaging. However, it wasn't built to manage the formal approval processes that often follow these discussions. ApproveThis complements this by adding:

• Audit-ready paper trails for compliance-sensitive industries
• Automatic routing based on dollar amounts or project types
• Email approvals for external partners without Collaborate Space licenses

Three Ways Teams Automate Decision Follow-Through

1. From Meeting Recording to Legal Review in 2 Clicks

Law firms and compliance teams use Collaborate Space to record client consultations or internal training sessions. With this integration:

Example: When a healthcare provider's compliance meeting recording uploads to Collaborate Space, Zapier automatically creates an ApproveThis request for legal review. The platform routes it to the Chief Compliance Officer, who approves via email without needing to log into either system. Once approved, the recording is cleared for staff access.

2. Budget Approvals That Don't Kill Meeting Momentum

Marketing and operations teams often waste days chasing signatures after budget planning meetings. This integration triggers approval workflows the moment someone mentions dollar amounts in Collaborate Space chat:

Example: A media agency's project manager pastes a $25K influencer campaign budget into a Collaborate Space channel. ApproveThis detects the amount via Zapier, routes it to the CFO and client (via email), and auto-updates the channel thread with approval status. The entire process takes 8 hours instead of 5 days.

3. Post-Approval Meetings Scheduled Automatically

Engineering and procurement teams frequently need follow-up discussions after major approvals. Manual calendar coordination eats into productivity. The integration solves this by:

Example: When a $500K equipment purchase gets approved in ApproveThis, Collaborate Space automatically schedules a kickoff meeting with vendors and the engineering team. Attendees receive calendar invites with the approved quote attached, cutting 2-3 days from project timelines.

Why This Combo Works for External Partners

ApproveThis doesn't require external vendors or clients to have Collaborate Space licenses. Partners receive approval requests via email, review documents or requests, and click approve/reject. Status updates sync back to Collaborate Space channels automatically, keeping internal teams informed without exposing external users to internal comms.

Setup Process: 15-Minute Bridge Between Systems

Connecting ApproveThis and Collaborate Space via Zapier requires no coding:

1. Create Zapier triggers for key Collaborate Space events (new recording, chat mention)
2. Map these to ApproveThis actions (create request, update status)
3. Configure approval rules and thresholds in ApproveThis

Most teams replicate their first workflow in under 20 minutes using pre-built templates.

Department-Specific Benefits

Legal & Compliance Teams

Auto-create approval trails for every recorded meeting involving contract discussions or policy changes. Use ApproveThis' calculated fields to flag contracts exceeding standard liability limits.

Marketing & Creative Teams

Route video ad scripts posted in Collaborate Space for brand compliance checks. Approvers receive side-by-side video/content previews in approval emails.

Operations Teams

Convert equipment purchase discussions into approved orders without leaving Collaborate Space. Automatic escalation ensures urgent requests bypass absent managers via vacation delegation.

Hidden Cost Savings

While obvious benefits include faster approvals, two less apparent advantages emerge:

License Optimization: External approvers never need Collaborate Space access-cuts license costs by 22% on average for client-heavy teams.

Compliance Automation: Approval thresholds auto-approve routine requests (e.g., sub-$1K expenses), reducing manual reviews by up to 40%.

Limitations to Consider

This integration excels at document/request approvals but doesn't replace e-signature tools for contracts. Video files approved via ApproveThis still require separate storage solutions. Teams needing real-time edits during approvals should stick to Google Workspace/Microsoft 365 integrations.

Getting Started

Prioritize integration scenarios where:

• Decisions made in meetings currently require 3+ follow-up emails
• External partners delay projects awaiting email approvals
• Multiple departments debate approval ownership

Start with one high-impact workflow like budget approvals or content reviews before expanding to complex multi-step processes.

Final Thought: Approval as a Continuation of Dialogue

By merging Collaborate Space's communication strengths with ApproveThis' structured workflows, teams transform approvals from bureaucratic hurdles into natural extensions of team discussions. Decisions made in meetings become actionable items with clear owners, and approvals gain context through attached meeting recordings or chat histories.

Next Step: Register for ApproveThis and explore pre-built Collaborate Space templates, or visit Collaborate Space to optimize your meeting infrastructure before connecting the two.