ApproveThis manages your Let's Calendar Integration approvals.

Why This Combo Works Like a Caffeinated Project Manager

Let’s cut to the chase: approvals suck. They’re the traffic jam in your productivity highway. Now imagine if your calendar tool and approval system actually talked to each other instead of giving you the silent treatment. That’s what happens when you connect ApproveThis and Let’s Calendar through Zapier.

ApproveThis handles the bureaucratic red tape of approvals. Let’s Calendar manages the chaotic world of mass scheduling. Together? They create what engineers call a “closed-loop system” and what normal people call “not getting stuck in endless email threads.”

What Each Tool Brings to the Party

ApproveThis: The Approval Ninja

Think of us as the bouncer at Club Productivity. We:

• Automatically route requests to the right people
• Chase down MIA approvers with polite-ish reminders
• Give you a paper trail that would make an auditor blush

Key thing your CFO will love: Approval thresholds mean small expenses get auto-approved while big ones hit the right desks. No more $500 office chair purchases slipping through because someone forgot to click “deny.”

Let’s Calendar: The Schedule Whisperer

These folks are basically Hermione’s Time-Turner for businesses. They:

• Mass-schedule events without manual entry
• Automatically block calendars for webinars/meetings
• Keep track of who’s coming to what (and who’s blowing it off)

Perfect for companies running recurring events where “I thought YOU sent the invites!” is becoming a recurring problem.

The Magic Happens Here

When you connect these through Zapier, you’re essentially giving your approval process a calendar-aware brain. Here’s why that matters:

Real-World Use Case #1: Marketing Team Saves 12 Hours/Week

Scenario: Your marketing team runs 3 webinars/month. Every speaker confirmation needs legal review, then scheduling.

Old Way:

1. Email legal → wait 2 days → chase them → get approval → manually add to calendar → realize time zone was wrong → start over

New Way:

1. Request created in ApproveThis → auto-routed to legal → approved? → Let’s Calendar instantly books speaker slot with correct time zones

Bonus: Approvers don’t need Let’s Calendar logins. External speakers just approve via email - no new accounts needed.

Use Case #2: HR Stops Playing Calendar Tetris

Problem: Scheduling 50+ interviews during hiring sprints. Candidates ghost, interviewers cancel, slots go unused.

Solution:

- Recruiters request interview blocks in ApproveThis
- Hiring managers approve/deny via mobile
- Approved slots auto-populate in Let’s Calendar
- Declined slots get offered to next candidate automatically

HR director quote: “We cut time-to-schedule by 70%. Also stopped needing Xanax.”

Setting This Up Without Losing Your Mind

Here’s the 4-step process even your least techy employee can handle:

1. Create a Zapier account (free tier works)
2. Connect ApproveThis and Let’s Calendar
3. Pick your triggers:
- New calendar event needs approval? → Start with Let’s Calendar
- Approval impacts scheduling? → Start with ApproveThis
4. Test with one event → Fix any hiccups → Go live

Pro Tip: Use ApproveThis’s vacation delegation so summer Fridays don’t bottle neck approvals.

Department-Specific Wins

Sales Teams: Stop Losing Deals to Scheduling Hell

Problem: Prospects agree to demo → email tag ensues → deal goes cold

Fix:
- Auto-send calendar options post-approval
- Approved demos instantly block sales rep calendars
- Reminders auto-sent 1hr before (with Webex link)

Operations: Prevent Resource Overlaps

Facilities requests get approved? → Automatically reserve rooms/equipment in calendar. No more two teams showing up to the same conference room ready to throw hands.

Finance: Actually Enforce Budget Controls

ApproveThis’s calculated fields can auto-flag events exceeding budget. $10k team offsite? Requires CFO approval. $500 lunch? Auto-approved and instantly booked.

Why This Isn’t Just Another Integration

Most tool combos just shuffle data. This one actually closes the loop between decisions and actions. Example:

Marketing requests a trade show booth → Approved? → Calendar automatically blocks dates, sends reminders for deposit deadlines → Denied? → Calendar frees up those dates for other uses

Translation: No more “Wait, did we book that venue?” panic attacks at 2 AM.

Common Objections (And Why They’re BS)

“We’re too small for this”
Cool story. If you have more than 5 employees and at least one “Whose job is this?” process, you need it.

“We already use [Some Legacy Tool]”
Great. This isn’t an either/or play. ApproveThis layers on top to handle the decision parts your old system ignores.

“Our process is too complicated”
Buddy, we’ve got conditional logic that would make a NASA engineer proud. Try us.

How Not to Screw This Up

- DO start with one high-pain process (event approvals beat expense reports)
- DON’T try to automate everything day one
- DO use ApproveThis’s real-time tracking to spot bottlenecks
- DON’T forget to set approval thresholds (unless you enjoy micromanaging $5 coffee runs)

Bottom Line

If your company’s growth is currently being throttled by “Wait, who needs to approve this?” conversations, you’ve got two options:

1. Hire more middle managers to chase people
2. Connect ApproveThis + Let’s Calendar in 20 minutes

Option 2 costs less than your monthly coffee budget and won’t make your best people quit.

Book a demo or just start a free trial. Unless you enjoy being human middleware.