ApproveThis manages your Files.com Integration approvals.

Let’s Cut to the Chase: Approvals Suck

But here’s the thing – they don’t have to. When you pair ApproveThis (the approval automation tool that actually works) with Files.com (the cloud storage platform that doesn’t make you want to scream), you get something rare in business software: a solution that’s both powerful and painfully simple. No more chasing down signatures in email chains. No more version control nightmares. Just clean, auditable workflows that keep projects moving and documents secure.

Why These Two Tools? (Spoiler: They Fix Each Other’s Gaps)

Files.com is where your team stores stuff. ApproveThis is how your team decides what to do with that stuff. Connect them via Zapier, and you’ve just automated the most annoying parts of document collaboration. Here’s what changes:

For Files.com Users:

Your secure file storage now has built-in governance. Every upload, share, or edit can trigger approval workflows tailored to your compliance needs – without turning your storage platform into a bureaucratic nightmare.

For ApproveThis Users:

Your approval processes now automatically attach the right files, store decision records, and update permissions in real time. No more “I can’t find the latest contract” excuses.

Real-World Use Cases That Don’t Sound Like MBA Jargon

1. The “Stop Emailing Me Attachments” Workflow

How it works: New file uploaded to Files.com → Auto-create approval request in ApproveThis → Decision triggers file sharing permissions.

Who cares: Marketing agencies approving client deliverables. Imagine a designer drops the final campaign assets into Files.com. ApproveThis pings the client (who doesn’t need a Files.com login) via email. Client approves → files auto-share with the client’s team. Client rejects → files stay internal with revision notes attached.

2. The “Why Is This Still in Draft?” Cleanup

How it works: ApproveThis request approved/denied → Auto-upload final docs to Files.com with proper tagging.

Who cares: Legal teams managing contracts. When GC approves an NDA in ApproveThis, the executed copy saves to the correct Files.com folder, tags itself with client name and date, and shares with sales teams. Denied? The redlined version archives with the rejection reason.

3. The “New Project, Who Dis?” Starter Kit

How it works: New ApproveThis request created → Auto-make Files.com group with relevant templates.

Who cares: Consulting firms onboarding clients. Start a client approval workflow → instantly create a Files.com folder with SOW templates, data intake forms, and compliance checklists. New hires get added automatically based on approval chain roles.

Setup That Won’t Make You Call IT

If you can use a toaster, you can connect these tools:

1. Open Zapier, click “Make a Zap”
2. Pick ApproveThis as the trigger (like “Request Approved”)
3. Pick Files.com as the action (like “Upload File” or “Create Group”)
4. Test it with a real approval – we’ll wait

Pro tip: Use ApproveThis’ calculated fields to auto-name Files.com folders. Example: “Project-{%raw%}{{ClientName}}{%endraw%}-{%raw%}{{Date}}{%endraw%}” keeps your storage from looking like a digital hoarder’s basement.

Teams That Save Actual Hours (Not “Hypothetical ROI”)

Finance Teams

AP departments using Files.com for invoices: Set approval thresholds so small bills auto-approve, big ones escalate. Approved? PO and invoice PDFs save to Files.com with payment dates in metadata. Denied? Vendor gets auto-email with missing info.

HR & Legal

Onboarding docs in Files.com get automatic approval chains. New hire signs NDA → file triggers ApproveThis workflow for background checks → approved? Employee folder shares with managers. Uses vacation delegation so approvals never stall when HR is OOO.

IT & Security

New software request approved? Files.com auto-creates shared folders with vendor contracts and security questionnaires. Uses approval groups to require both engineering and infosec sign-offs before any SaaS purchases.

The Killer Feature Everyone Misses

ApproveThis approvers don’t need Files.com licenses. Clients, contractors, or execs can review and sign off via email without another SaaS login. Their approval (or rejection) still updates Files.com permissions automatically. This is huge for:

• Agencies sharing drafts with clients
• Manufacturers getting supplier sign-offs
• Healthcare orgs complying with external auditors

Why This Isn’t Just “Another Integration”

Most approval tools bolt on basic cloud storage. ApproveThis + Files.com via Zapier gives you:

Real-time mirroring: Comments in ApproveThis sync to Files.com version history. No more “Who changed this?” meetings.

Lifecycle control: Approve a contract renewal? Files.com auto-archives old versions. Keeps your storage costs from ballooning.

Cross-team audits: Every approval decision in ApproveThis timestamps the related Files.com activity. Compliance teams can actually smile for once.

Getting Started (Before You Overthink It)

Pick one process that currently uses Files.com and email approvals. Usually:

- Contract reviews
- Budget sign-offs
- Creative asset approvals

Build that Zap in 15 minutes. See how it feels. Then scale to other workflows once you’ve stopped grinning.

Register for ApproveThis or schedule a demo to see live examples with your actual Files.com account. No “platform overview” BS – just 20 minutes on how to eliminate your team’s worst approval bottlenecks.

Final Thought

Approvals are never going to be “fun.” But they can stop being the reason your team works weekends. Two tools, one Zapier connection, and suddenly you’re the person who fixed document hell. Not bad for a Tuesday afternoon.