ApproveThis manages your Botsonic Integration approvals.

Why Bother Connecting These Two?

Let’s cut to the chase: approvals suck. They’re the traffic jams of business processes. Someone fills out a form, it gets lost in Slack, three managers argue about budget, and your customer support ticket dies in a black hole. That’s where ApproveThis and Botsonic come in – like a caffeine shot for your workflow.

ApproveThis handles the messy approval logic. Botsonic? It’s your GPT-4 chatbot that actually does something besides chit-chat. Connect them via Zapier, and you’ve got a system where form submissions turn into tracked, routed, and resolved requests before your team finishes their coffee.

What Happens When You Stop Playing Email Tag

Most companies use Botsonic to field customer requests, collect internal forms, or qualify leads. But then what? Those submissions get forwarded to a manager’s inbox, forgotten in a spreadsheet, or stuck waiting for someone to “circle back.” ApproveThis cuts the wait time by turning form entries into structured approval workflows. Think auto-routing to the right approver, real-time status tracking, and conditional logic that knows when to escalate a request.

Here’s the kicker: approvers don’t need a Botsonic license. Your external vendor approving an invoice? Your client signing off on a project change? They get an email, click approve/reject, and you’re done. No new logins, no seat costs, no “I didn’t get the memo” excuses.

Real Companies Actually Using This

A mid-sized e-commerce company routes Botsonic refund requests through ApproveThis. If a customer asks for a refund over $500, it goes straight to the finance lead. Under $500? The support manager auto-approves it in two clicks from their Gmail. Result: 60% faster refund processing.

A tech startup uses Botsonic for internal IT requests. When someone submits a “new software purchase” form, ApproveThis checks their department budget. Under threshold? Auto-approved. Over? Routes to CFO with a calculated ROI field. Procurement time dropped from 5 days to 12 hours.

Setting This Up Without Losing Your Mind

You’ll need: A Botsonic form, an ApproveThis account (free trial works), and a Zapier login. Here’s the drill:

1. In Zapier, create a new Zap with Botsonic’s “New Form Entry” as the trigger.
2. Map key form fields (amount, request type, submitter email) to ApproveThis.
3. Set up an ApproveThis template with your approval rules – thresholds, groups, etc.
4. Test it with a $1 form entry. If it doesn’t break, you’re golden.

Pro tip: Use ApproveThis’ calculated fields to auto-add markup or tax to budget requests. Botsonic collects the raw data, ApproveThis does the math, approvers see the final number. No more Excel gymnastics.

When to Get Fancy

Once this works, try these combos:

• Botsonic form → ApproveThis → if approved, send to DocuSign via Zapier
• ApproveThis denial → trigger a Botsonic chatbot message explaining next steps

But start simple. Your team will thank you.

Which Teams Steal All the Credit?

Customer Support: Stop apologizing for “checking with the team.” Botsonic chatbots collect refund/return requests, ApproveThis routes them based on amount or customer tier. Approvers get Slack and email alerts. Denied? Botsonic automatically sends the customer a revised offer.

Procurement: Employees submit vendor onboarding forms via Botsonic. ApproveThis checks against budget, routes to legal if contract value >$10k, then notifies procurement via MS Teams when approved. No more “I didn’t know we ordered that” moments.

HR: Botsonic handles employee onboarding checklists. ApproveThis manages equipment approvals – if a new hire requests a $2K laptop, it escalates to IT. If it’s a standard issue, auto-approved. HR gets a dashboard to track all pending requests.

The Quietly Powerful Features You’ll Abuse

Vacation Delegation: Your CFO is skiing in the Alps? ApproveThis auto-reassigns their approvals to the VP. No contingency planning needed.

Approval Thresholds: Botsonic captures a $250 marketing expense? Auto-approve. $2,500? Send to the CMO with a nudge to review the quarterly budget.

Real-Time Tracking: Ever been CC’d on 12 “status update” emails? ApproveThis’ dashboard shows where every request is stuck. Spoiler: It’s usually Gary from Accounting.

Common “Oh, Right” Questions

Can external clients approve stuff? Yes. They get an email, click a button, done. They never touch Botsonic.

What if two approvers hate each other? Set up consensus-based groups. Or make them approve sequentially so they can’t sabotage each other.

Can Zapier handle high volume? We’ve seen 500+ approvals/day. If you’re bigger than that, congrats – talk to our enterprise team.

Bottom Line: Stop Wasting Time

ApproveThis + Botsonic isn’t about flashy AI. It’s about killing the approval bottlenecks your team quietly resents. The setup takes 20 minutes. The ROI? You’ll see it in fewer frantic Slack messages and less “per my last email” energy.

Ready to stop being a human router? Register for ApproveThis or grab a demo. We’ll even help you build the first Zap.