ApproveThis manages your FINOM Integration approvals.

When Finance and Approvals Finally Play Nice

Let’s cut through the corporate fluff: manual invoice approvals suck. Finance teams drown in PDFs, department heads miss deadlines, and vendors get cranky when payments lag. Meanwhile, your accounting platform (looking at you, FINOM) holds all the financial data but can’t fix the human bottlenecks.

ApproveThis isn’t another layer of software – it’s the glue between FINOM’s banking/accounting muscle and the actual humans who need to sign off on stuff. Think of it like giving your approval processes a central nervous system. Payments get approved faster, exceptions get flagged earlier, and everyone stops playing email tennis with “Did you review this?”

Why This Combo Doesn’t Just “Integrate” – It Fixes Sh*t

Most integrations just move data. Ours removes roadblocks. Here’s the breakdown:

FINOM Does the Heavy Lifting

Track invoices, manage cash flow, handle the euro/dollar/peso stuff. It’s your system of record, and we’re not here to replace that.

ApproveThis Handles the Politics

Need the project manager, legal, and CFO to all approve a vendor payment? Set the rules once. We route it, nudge the slackers, and log every decision. No licenses needed for approvers – crucial when dealing with clients or contractors.

Zapier is the Quiet Hero

No API PhD required. Connect ApproveThis + FINOM in Zapier with pre-built triggers. Money moves when approvals happen, not the other way around.

Real-World Fixes for Teams Who Hate Wasting Time

For Finance Teams: No More “Approved” Spreadsheet Roulette

Scenario: A new invoice hits your FINOM account. Instead of CC’ing half the company, ApproveThis auto-creates a task with:

• Invoice PDF attached
• Threshold rules (e.g., anything over €5k needs CFO eyes)
• Deadline reminders that actually work

Result: AP clerks stop chasing down signatures. Approval time drops from days to hours. And since FINOM updates automatically when you approve, payments stay on schedule.

For Operations: Projects Don’t Stall Because Accounting is Backed Up

Example: A construction company needs urgent materials. Purchase request in ApproveThis triggers a FINOM check against budget. If funds exist, auto-approve. If not, escalate. No more “We didn’t know!” delays.

For External Partners: Clients Approve Invoices Without Logging Into Your Systems

Big perk: Approvers get emails with one-click approve/deny. Clients don’t need a FINOM license – just internet access. Audit trail stays intact in both systems.

Setting This Up Without Losing Your Mind

Zapier’s doing 95% of the work here. Basic flow:

1. New invoice in FINOM → Triggers ApproveThis to create approval task
2. Approval granted in ApproveThis → FINOM marks it as paid
3. Denied? Comments sync back to FINOM for dispute tracking

Pro tip: Use ApproveThis’ calculated fields to auto-flag invoices that exceed project budgets stored in FINOM. No manual checks needed.

The Nerd Stuff (That Actually Matters)

Approval Thresholds = Your New Best Friend

Example: Set a rule where invoices under €1k get auto-approved if the vendor is pre-approved. Frees up your team to fight bigger fires.

Vacation Delegation Isn’t a Nice-to-Have

CFO on holiday? ApproveThis automatically reroutes approvals to their deputy. No more “Waiting on Jane” holds.

Consensus vs. Sequential – Know the Difference

Legal and procurement need to both approve a contract (consensus). But a €50k expense needs CFO → CEO sign-off in order (sequential). ApproveThis handles both without you babysitting.

Who Actually Needs This?

Scale-Ups Where Finance is Becoming a Bottleneck

You’ve outgrown “the founder approves everything.” But implementing SAP is overkill. This combo adds structure without the 6-month rollout.

Businesses With Client-Facing Approvals

Marketing agencies, consultancies, etc., where clients need to sign off on invoices or change orders. No guest logins – just email links.

Industries With Compliance Targets

Healthcare, construction, etc., where audit trails are non-negotiable. Every approval step is logged in both systems automatically.

No, This Won’t Solve All Your Problems

Let’s be real: If your approval process is a mess because of office politics, better software won’t fix that. But for teams drowning in spreadsheets and missed emails? This cuts the chaos by about 80%.

How to Not Screw This Up

Do:

• Start with one workflow (e.g., invoice approvals)
• Use conditional logic to handle exceptions, not every case
• Let approvers vote via email – no training needed

Don’t:

• Overcomplicate with 10 approval steps – start simple
• Forget to set escalation rules for overdue tasks
• Assume people will check the dashboard – email is king

Bottom Line: This is Boring Software (In the Best Way)

ApproveThis + FINOM via Zapier won’t make you the office hero. But it will make approvals fade into the background – where they belong. Less chasing, less stress, fewer unpaid invoices.

If your company’s between 50-5k employees and approvals are a necessary evil… Let’s make them less evil. Register for ApproveThis or book a 15-minute demo. We’ll even help you set up the first Zap.