ApproveThis manages your Workast Integration approvals.

When Task Management Meets Approval Power

Let’s cut to the chase: approvals suck. They’re the traffic jam in your workflow highway, the "reply-all" email chains that never die, the reason your team is still chasing down signatures in 2024. Workast helps you organize tasks - but what happens when those tasks need sign-off from three departments, a client, and someone who’s perpetually on vacation?

That’s where ApproveThis comes in. We’re not another project management tool – we’re the missing piece that turns “I’ll get to it” into “approved” without the chaos. Connect Workast to ApproveThis via Zapier, and suddenly those tasks that used to gather dust in approval purgatory start moving.

Why This Combo Works for Mid-Sized Teams

Companies between 50-5k employees aren’t startups anymore, but they’re not enterprise dinosaurs either. You need tools that:

• Don’t require IT to set up
• Work across departments without license headaches
• Actually get used by your team (no 6-month onboarding)

Workast keeps tasks organized. ApproveThis keeps decisions moving. Together, they handle the messy middle where most processes get stuck. Bonus: ApproveThis approvers don’t need Workast licenses. Clients, contractors, execs – they can approve via email without jumping into your project management system.

Real-World Use Cases (Not Just Theory)

1. The "No Surprises" Client Workflow

Scenario: A marketing agency uses Workast to manage client projects. Their #1 headache? Starting work before the client officially approves the scope.

The Fix: When a new “Client Deliverable” task is created in Workast, ApproveThis automatically:

• Routes it to the client + internal legal
• Adds calculated fields showing project hours + budget impact
• Escalates to the VP if not approved in 48hrs

Result: Tasks only move to “In Progress” after everyone signs off. No more scope creep emails at 11pm.

2. The Permit Approval Grind

Scenario: A construction firm tracks permit applications in Workast. But getting approvals from city offices? A black hole of missed deadlines.

The Fix: Every “Permit Submission” task in Workast triggers:

An ApproveThis workflow that:

• Auto-sends PDFs to city portals
• Tracks responses in real-time
• Creates follow-up tasks in Workast if denied

Result: Superintendents know exactly when approvals are delayed – before the crew shows up onsite.

3. The Post-Approval Project Launch

Scenario: A software team approves feature requests in ApproveThis. But turning approvals into actual work? Disconnected chaos.

The Fix: When a feature is approved:

ApproveThis automatically creates a Workast space with:

• Pre-built tasks from the approval docs
• Deadlines synced to the approval date
• Stakeholders auto-added as followers

Result: Approved features launch 22% faster (actual metric from a current customer).

Setup That Doesn’t Require a PhD

Connect Workast + ApproveThis in 15 minutes flat:

1. Grab your ApproveThis and Workast accounts
2. Create a Zapier account (free tier works)
3. Choose your trigger: New Workast task? Completed approval?
4. Map critical fields: Due dates, assignees, budget amounts
5. Test with a real task (pro tip: use “Test Client Project” as your first)

No coding. No consultants. Just two tools finally talking to each other.

Features Your Team Will Actually Use

ApproveThis isn’t just another approval layer. We add the muscle Workast needs for real decision-making:

Approval Thresholds: Auto-approve small expenses, but escalate anything over $5K. No more VP approvals for coffee runs.

Vacation Delegation: John in accounting is skiing? Requests auto-reroute to Pam without missing a beat.

Calculated Fields: Show the budget impact of that Workast task right in the approval request. Numbers don’t lie.

Who Benefits Most?

Operations Teams: Audit trails for every approval. No more “Who approved this?!” meetings.

Finance: Enforce spending policies before tasks become invoices.

HR: Track hiring approvals while keeping candidate info secure.

Clients: Let them approve directly via email – no Workast logins required.

The Bottom Line

Workast organizes work. ApproveThis organizes decisions. Together, they prevent these scenarios:

✅ Tasks stuck waiting for invisible approvals
✅ Endless “Did you review this?” Slack pings
✅ Projects launching without proper sign-off

Ready to stop being the approval bottleneck? Register for ApproveThis or schedule a 10-minute demo. We’ll even help you build your first Workast integration.