ApproveThis + Membado: How to Automate Community Approvals Without Losing Your Mind

Why Your Community Platform Needs an Approval Sidekick

Let’s be real – managing a community is like herding cats, except the cats have opinions about your membership criteria. Membado’s great at handling join requests and member management, but when you need actual humans to approve things? That’s where most platforms tap out. Enter ApproveThis – the approval automation tool that turns “Hey, should we let this person in?” into a process that doesn’t involve 47 Slack threads.

What Happens When Approval Logic Meets Community Growth

Membado keeps your community running. ApproveThis keeps your decision-making from grinding to a halt. Together? They’re like coffee and Monday mornings – not strictly necessary, but life gets ugly without them.

How This Plays Out in Reality

Say you’re a professional association using Membado. New join request comes in from someone claiming to be a certified underwater basket weaver. Instead of:

• Emailing your board president (who’s on vacation)
• CC’ing three committee members (who ignore their inbox)
• Manually updating Membado after 11 days

ApproveThis automatically routes the request to the right people, nags them politely, and updates Membado the second someone clicks “approve.” No extra Membado licenses needed for your external validators. No spreadsheets. Just fewer migraines.

Two Ways This Integration Saves Your Sanity

1. Vetting Join Requests Like You’re Running a Speakeasy

How it works: Every time someone clicks “Join” on your Membado community, ApproveThis creates an approval task for your moderators. Approved? They’re in. Denied? Membado gets the memo automatically.

Who cares: - Education platforms verifying instructor credentials
- Paid communities filtering out freebie-seekers
- Trade groups ensuring members meet industry standards

Pro move: Use ApproveThis’ calculated fields to auto-approve members from specific domains (like your company email) while flagging others for review. Your elitism stays intact, but automated.

2. Post-Join Verification (Because Trust No One)

Why bother: Sometimes you need to approve actions after someone joins. Think:

• New member posts a suspicious link
• User requests access to premium courses
• Member applies for leadership roles

How it works: Trigger ApproveThis workflows directly from Membado member activity. Your team gets email-based approvals (they can reject from their phone while pretending to listen in meetings). All activity logs tie back to specific members.

Bonus Features That Make This Actually Useful

ApproveThis isn’t just a fancy “yes/no” button. Here’s how the underrated stuff plays with Membado:

Approval thresholds: Auto-approve members paying over €500/year. Everyone else goes to the review queue. Because time is money, literally.

Vacation delegation: Your head moderator’s hiking the Alps? Requests automatically reroute to their second-in-command. No more “Waiting on Claire” statuses.

Real-time tracking: See every pending join request, who’s sitting on it, and how long it’s been. Useful for publicly shaming slow approvers during team standups.

Setup That Takes Less Time Than Your Daily Scroll

Using Zapier, connect Membado to ApproveThis in three steps even your least techy board member could handle:

1. Pick your trigger (New Join Request in Membado)
2. Add filters if needed (like “Only route requests from non-@gmail.com addresses”)
3. Set the action to “Create Approval Request” in ApproveThis

Total setup time: 9 minutes. Time saved per week: Depends how many interns you’re replacing.

Who Actually Benefits From This?

For Community Managers:

Stop being the human router between Membado and your approval committee. Now when someone asks “Did you see that join request from…?” you can actually say “No, and I didn’t have to.”

For Operations Teams:

Audit trails. Every approval/rejection is logged with timestamps and reasons. GDPR compliance just got 73% less terrifying.

For Leadership:

Watch approval bottlenecks die in real-time. The dashboard shows exactly where requests get stuck. Now you have data to justify replacing Jeff from accounting with a conditional threshold rule.

The Cold Hard Benefits (We’re Not Poets)

- Faster member onboarding: From days to hours. Your community growth metrics will thank you.
- Fewer errors: No more accidental approvals because someone misread an email.
- Scalability: Handle 10 or 10,000 join requests without hiring more Claires.
- External collaboration: Bring in industry experts for vetting without giving them Membado access.

When Not to Use This

If your community’s approval process is “Everyone gets in, always,” congratulations – you’re running a Discord server. For everyone else doing actual gatekeeping? This pays for itself in reclaimed sanity.

Bottom Line

Membado keeps your community alive. ApproveThis keeps the gatekeeping from eating your soul. Together, they turn “membership management” from a full-time job into a system that runs while you focus on actual community-building.

Next steps: Register for ApproveThis, then connect it to Membado via Zapier. Or book a demo if you prefer someone else pressing the buttons first.

Either way, your future self (the one not drowning in approval emails) will thank you.