ApproveThis manages your Flocksy Integration approvals.

When Approval Management Meets Creative Production

Let’s cut to the chase: creative teams move fast, but approval processes? Not so much. That’s where pairing Flocksy’s project management with ApproveThis’ approval automation creates something smarter than your average workflow. We’re talking about turning “waiting for feedback” from a bottleneck into a speed bump.

Why This Combo Works

Flocksy handles the creative heavy lifting – project briefs, file sharing, client communication. ApproveThis handles the decision-making – routing files to the right people, enforcing approval rules, tracking every “yes” or “no.” Together through Zapier, they create a closed-loop system where creative output automatically triggers approval processes, and approvals automatically update project statuses. No more chasing down stakeholders in Slack or digging through email chains.

Real Workflows for Actual Humans

Here’s how mid-sized companies are using this integration to actually get work done:

1. The Design-to-Approval Shuttle

Scenario: Your agency finishes a client logo in Flocksy.
Automation: File upload → Approval request → Client decision → Flocksy status update
Team Impact: Designers stop playing middleman between clients and PMs. Approvers get clear context (actual files + brief) in approval emails.

2. The Budget Gatekeeper

Scenario: New $15K website project request in ApproveThis
Automation: Approval threshold met → Auto-create Flocksy project + notify finance
Finance Win: Uses ApproveThis’ calculated fields to auto-flag projects exceeding department budgets before they start.

3. The Revision Vortex Killer

Scenario: Client asks for "one more small change" (for the 7th time)
Automation: New Flocksy comment → Approval checkpoint → Lock project if over revision limit
Operations Win: Enforces SOW terms without awkward client conversations.

Setting Up Without Losing Your Mind

Here’s the 3-step reality check:

1. Connect both apps to Zapier (takes 2 minutes each)
2. Pick your trigger: “File delivered in Flocksy” or “New approval request” work best
3. Map these 3 fields: Project ID → Approval Ticket, Due Date → SLA Deadline, Client Name → Approval Group

Pro tip: Use ApproveThis’ vacation delegation so client PTO doesn’t bottleneck approvals. Their substitute gets auto-assigned without needing Flocksy access.

Who Actually Benefits?

Marketing Teams

Stop herding cats for campaign approvals. When Flocksy projects hit specific milestones (final copy, design mockups), ApproveThis automatically routes them to legal + compliance teams. Bonus: Use approval groups to require consensus from all stakeholders at once instead of sequential delays.

Operations Managers

Two words: audit trails. Every approved/rejected decision in ApproveThis auto-logs as a Flocksy project comment with timestamps and decision reasons. No more “Who approved this?!” witch hunts during post-mortems.

External Clients

Here’s the kicker: clients can approve deliverables directly from email without needing a Flocksy login. ApproveThis shows them a stripped-down view of just the files needing approval, while your team keeps working in Flocksy. License cost saved: $50/user/month.

The Unsexy (But Critical) Details

We’re not here to oversell:

• Security: ApproveThis inherits Flocksy’s permissions – external approvers only see what you let them
• Error Handling: If a Zap fails, both apps maintain separate audit logs for cross-referencing
• Customization: Match approval steps to Flocksy project templates (e.g., simple banner ad vs. full rebrand)

Getting Started Without the Hype

If you’re managing 50+ creative projects monthly with multiple stakeholders, this integration pays for itself in saved labor hours. The setup’s straightforward, but here’s our challenge: automate one approval process this week. See how much time your team gets back.

Connect via Zapier | Flocksy Details

Ready to stop being a human router for approval requests? Book a 15-minute demo or start a free trial. No “platform evangelist” will call you – we promise.