ApproveThis manages your Filepass Integration approvals.

When Secure Files Meet Smart Approvals

Filepass keeps your audio files organized. ApproveThis keeps decisions moving. Together? They turn "where's the latest version?" into "approved in 23 minutes." For teams juggling client feedback loops, contract sign-offs, or creative asset reviews, this integration through Zapier cuts through the administrative noise so you can focus on work that matters.

Why This Combo Works (When Others Don't)

Filepass isn't just cloud storage with a fancy UI. Built for audio pros, it handles large files, client comments, and version control without breaking a sweat. But when you need three people to sign off on a final mix before it goes to the client? That's where most teams hit "skip track."

ApproveThis adds structure without bureaucracy: conditional approvals (only escalate big budget items), email-based decisions (no app logins for clients), and real-time tracking so project managers don't play detective. Connect them via Zapier, and you've got an assembly line for decisions – files move forward the second they're approved, no manual handoffs.

Real Workflows for Real Teams

1. Client Feedback → Legal Approval → Filepass Update

Audio production agencies: When a client drops 12 comments on a voiceover track in Filepass, Zapier can:

• Trigger an ApproveThis request to your legal team
• Auto-attach the client's notes + original contract terms
• Update Filepass permissions once approved

Why it matters: Stops scope creep on "quick tweaks" that actually require paid revisions. Legal sees the request in their inbox, clicks approve, and the updated files stay locked until contracts are amended.

2. Final Mix Approval → Client Invoice Unlock

Music studios: Use ApproveThis' calculated fields to auto-flag mixes exceeding the agreed-upon revision count. If approved, Zapier triggers Filepass to release the final files AND the invoice. If denied? Files stay watermarked until payment clears.

Cool detail: Approvers don't need Filepass logins. They review the metadata (track length, edit dates, client notes) right in the approval email.

3. Contract Drafts → Multi-Department Sign-Off

Podcast networks: Upload a sponsor contract to Filepass. Zapier pings legal (must approve first), then finance (checks payment terms), then the CMO (final sign-off). Each step happens sequentially, with version control handled in Filepass automatically.

Setup: Less Time Than Brewing Coffee

1. Create your ApproveThis account (free trial works)
2. In Zapier, choose Filepass as the trigger app
3. Pick an event (new comment, file upload, etc.)
4. Select ApproveThis as the action app
5. Map the Filepass data to your approval template
6. Test with a real file → approve via email → watch the magic

Pro tip: Use ApproveThis' approval thresholds to auto-approve small edits (under $200 changes) but require human eyes on bigger requests.

Who Benefits Most?

Creative Teams

Stop chasing down approvers. When the final edit is uploaded to Filepass, approvers get an email with a private preview link. They click "approve" → file gets marked as client-ready in Filepass automatically.

Legal & Compliance

Ever find a signed NDA in a random Slack thread? Now, all sensitive files in Filepass require ApproveThis sign-off before sharing externally. Audit trails show who approved what – and when.

External Collaborators

Freelancers or clients only interact with Filepass. They upload files → ApproveThis handles internal routing. No need to buy licenses for people who just need to approve one thing.

What You Can't Do (And Why That's Good)

This isn't a Frankenstein integration. ApproveThis doesn't touch Filepass' audio processing tools, and Filepass doesn't pretend to handle complex approvals. Example limits:

- Can't edit files directly in ApproveThis (that's what Filepass is for)
- Can't route approvals based on audio BPM (but you can use metadata like file size or client ID)

The separation keeps both tools focused. You get a clear chain: Files live in Filepass, decisions happen in ApproveThis, and Zapier handles the paperwork.

When to Consider This Combo

If any of these sound familiar:

- "The client says they approved the draft, but we can't find the email"
- "Legal takes 3 days to approve contracts because they're buried in PDFs"
- "Our producer wasted half a day resending files because someone approved the wrong version"

That's your cue. The integration works best for teams who treat files as living documents – things that need multiple eyes, version tracking, and a clear "this is final" status.

Alternatives (And Why We're Cool With Them)

Using Google Drive? ApproveThis integrates there too, but lacks Filepass' audio-specific features like waveform comments. Microsoft Teams approvals? Great for quick internal nods, but no conditional logic or client-facing portals.

Filepass + ApproveThis fills the gap for teams who need both granular file control and structured approvals – especially when working with external partners.

Final Take

This isn't about killing email or becoming some approval robot. It's about making sure the right person says "yes" at the right time – without derailing the whole project. For teams between 50-5000 people, that efficiency adds up fast.

Start your free trial or book a 10-minute demo. We'll show how to set up your first Filepass approval flow while you finish your coffee.