
ApproveThis manages your Beambox Integration approvals.
April 17, 2025
Integration Category: Marketing
When Approval Processes Meet Customer Experience
Let’s cut to the chase: approvals suck. They’re the traffic jam in your customer experience highway. Beambox handles the WiFi-powered marketing magic – capturing guest data, managing loyalty programs, and running targeted campaigns. ApproveThis handles the red tape. Together? They turn "waiting for approval" into "done before your coffee gets cold."
Why This Combo Works for Mid-Sized Businesses
Companies scaling from 50 to 5k employees hit a wall – too many departments, too many sign-offs. Beambox collects customer data at your physical locations. ApproveThis routes it to the right people. No more:
- Marketing campaigns delayed by legal review
- VIP guests stuck waiting for membership approvals
The kicker? Approvers don’t need Beambox logins. External partners, legal teams, execs – they approve via email while you keep Beambox access locked down.
Real-World Use Cases That Actually Matter
1. Instant Guest Approval Workflows
Hotels using Beambox’s WiFi sign-in: Every new guest profile triggers an ApproveThis workflow. Housekeeping gets room preference alerts. Restaurant managers see dietary restrictions. All approved before the guest finishes their lobby latte.
2. Marketing Opt-Out Guardrails
Retail chains lose 12% of loyalty members to accidental unsubscribes. Now, when someone opts out in Beambox, ApproveThis fires off a 2-step check: Store manager confirms it’s not a mistake, then CRM gets updated. No more “Why did we lose our best customer?” meetings.
3. Compliance Without the Paperwork
Healthcare clinics use Beambox check-ins. ApproveThis auto-routes consent forms to compliance officers based on treatment type. Denied requests? They auto-archive with audit trails. Your lawyers will actually smile for once.
Setting This Up Without IT Involvement
Zapier does the heavy lifting. Here’s your 3-step playbook:
- Connect Beambox and ApproveThis via Zapier
- Choose your trigger (new guest, unsubscribe, etc.)
- Set approval rules in ApproveThis – thresholds, approvers, escalation paths
Pro tip: Use ApproveThis’ calculated fields to auto-approve repeat guests while flagging new high-value customers for manager review.
Department-Specific Wins
Marketing Teams
Launch campaigns faster by embedding approval steps into your Beambox flows. New loyalty tier? Gets auto-routed to finance for discount approval while you focus on creatives.
Operations Managers
Auto-approve routine guest requests (think: WiFi extensions) while escalating premium upgrades. ApproveThis’ vacation delegation means no bottlenecks when managers are OOO.
IT Directors
Zero custom code. ApproveThis’ Zapier integration uses existing Beambox webhooks. Plus, you control access without managing 50+ Beambox licenses for approvers.
The Nuts and Bolts You Care About
ApproveThis plays nice with Beambox’s key features:
Conditional approvals: Auto-approve returning guests under $100 spend, but require director sign-off for new corporate accounts captured in Beambox.
Real-time dashboards: See pending Beambox guest approvals alongside HR and procurement requests. Finally, one screen instead of eight tabs.
When to Use This vs. Native Tools
Beambox has basic approval features. ApproveThis is for companies where:
- Multiple departments need to sign off
- External partners are involved
- Approval rules change weekly
Example: A restaurant chain approving new menu offers through Beambox survey data. Marketing approves the promo, legal checks disclaimers, then it’s live.
Getting Started Without the Sales Pitch
Free test drive: Set up one Zapier automation between Beambox and ApproveThis’ free tier. Try approving guest WiFi access requests for 14 days. If it sticks, scale up.
No “book a demo” pressure. Either this solves your approval bottlenecks or it doesn’t. But given that 73% of our customers are ex-SharePoint approval users… we’re pretty confident.
Next step: Grab a free ApproveThis account, connect it to Beambox in Zapier, and approve your first guest request in under 9 minutes.
Integrate with Beambox Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for Beambox
Suggested workflows (and their Zapier components) for Beambox
Create approval requests for new Beambox guests
Need a streamlined approval process for new guest profiles? This integration ensures every new Beambox guest triggers an approval request via ApproveThis, enabling efficient guest management approvals.
Zapier Components

Trigger
New Guest
Triggers when a new guest profile is created.
Action
Create Request
Creates a new request, probably with input from previous steps.
Initiate approval workflows for unsubscribed guests
Manage marketing unsubscribe approvals seamlessly. Whenever a Beambox guest opts out, this automation starts an approval workflow in ApproveThis, helping you track and confirm marketing list changes.
Zapier Components

Trigger
Guest Unsubscribes
Triggers when a guest unsubscribes from receiving marketing.
Action
New Request
Triggers when a new approval request workflow is initiated.
Update Beambox with approved guest data
Ensure only verified guest data enters your system. ApproveThis finalizes the data approval, which is then updated in Beambox, maintaining data integrity and streamlining guest management.
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
Import Guest Data
When triggered, your guest data is added or updated from another app.
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