ApproveThis manages your Workday Integration approvals.

Why Bother Connecting Workday and ApproveThis?

Let’s cut to the chase: Workday runs your HR and finance show. ApproveThis handles the messy business of getting people to actually make decisions. Together? They’re like coffee and Monday mornings – not strictly necessary, but life gets way harder without them.

Workday’s great at tracking leave requests, onboarding hires, or processing invoices. But when it comes to chasing down approvals from managers who still think “reply all” is a personality trait? Not so much. That’s where ApproveThis comes in – automating the follow-ups, escalations, and paper trails that make corporate approvals take longer than a TikTok trends meeting.

What You’re Really Getting Here

Workday keeps your HR and finance data organized. ApproveThis kicks that data down the decision-making pipeline without requiring your approvers to log into yet another system. Key perks:

• No more license juggling: Approvers only need email – perfect for external partners or execs who won’t touch another login.
• Actual accountability: See who’s sitting on requests in real time, with auto-reminders that actually work.

Example: Your HR team gets a $20k training budget request in Workday. ApproveThis automatically routes it to the department head (email), then the CFO (Slack), and finally legal if it crosses compliance thresholds. All without anyone opening Workday.

Real-World Stuff That Actually Matters

1. Leave Requests That Don’t Tank Productivity

The Problem: Jane in accounting submits a 3-week vacation request in Workday. Her manager ignores it for days because it’s buried in 47 other “urgent” tasks.

The Fix: Connect Workday to ApproveThis via Zapier, and every leave request auto-generates an approval chain. Managers get nudged via email/Slack until they decide. Vacation gets approved in hours, not weeks.

Who Cares: Manufacturing teams using this prevent production delays – if 5+ people request leave, ApproveThis can auto-flag it for senior review to avoid staffing gaps.

2. Hiring Without the Paperwork Hangover

The Problem: Your recruiter finally finds the perfect candidate. Now 3 execs need to sign off… but one’s at a conference with spotty WiFi.

The Fix: When a candidate clears initial checks in Workday, ApproveThis fires off parallel approvals to all decision-makers. Use approval thresholds – if 2/3 VPs approve, the offer letter auto-sends. No waiting for stragglers.

Who Cares: Tech companies racing to snag top talent. Last-minute competing offer? Escalate approvals directly to the CEO via SMS using ApproveThis’ mobile triggers.

3. Invoice Approvals That Respect Accounting’s Sanity

The Problem: A $50k vendor invoice hits Workday. It needs department head, controller, and CFO sign-off… but the department head left the company last month.

The Fix: ApproveThis’ vacation delegation automatically reroutes the request to the interim manager. If the invoice exceeds $100k, it skips straight to the CFO based on conditional thresholds.

Who Cares: Healthcare providers dealing with urgent equipment purchases. Auto-approve anything under $5k for ER departments, but require CMO review for larger spends.

Setting This Up Without Losing Your Mind

If you can order DoorDash, you can connect Workday and ApproveThis:

1. Log into Zapier (you’ll need an account – they have a free tier).
2. Choose Workday as your trigger app (like “New Leave Request”).
3. Pick ApproveThis as the action app (“Create Approval Request”).
4. Map Workday data to ApproveThis fields (takes 2 minutes).

Pro tip: Use ApproveThis’ calculated fields to auto-flag requests. Example: If a Workday purchase order exceeds a department’s remaining budget, route it to the VP tier immediately.

Why This Isn’t Just for HR Nerds

Finance Teams

Auto-approve routine expenses under $1k, but force multi-level reviews for budget-busters. ApproveThis logs every decision for audit trails – way cleaner than digging through email chains.

Operations Teams

Equipment repair request in Workday? Route it to facilities, then finance, then the COO if costs exceed $10k. Use sequential approvals so no step gets skipped.

External Partners

Contractors submitting timesheets via Workday? Their project manager (who doesn’t have a Workday license) gets an ApproveThis email link to approve hours. No logins, no chaos.

The Bottom Line

Workday keeps your data house in order. ApproveThis makes sure people actually do something with that data. Together, they turn “I thought YOU approved that!” into “Yeah, we’re covered – check the audit log.”

This isn’t about replacing Workday. It’s about letting Workday do what it’s good at (storing HR/finance data) while ApproveThis handles what it’s not (getting humans to make timely decisions).

Let’s Get Moving

If you’ve got Workday and more than 50 employees, you’re leaving efficiency points on the table. Book a 15-minute demo and we’ll show you how to:

• Cut approval times by 60%+ using automated escalation rules
• Slash license costs by letting external partners approve via email
• Turn approval bottlenecks into a single click for routine requests

Register for ApproveThis or schedule a demo. No sales jargon – just 15 minutes to show you how much time you’re currently wasting.