ApproveThis manages your Pabbly Connect Integration approvals.

Let’s get real: automation is great right up until a human has to say yes. Pabbly Connect can carry a form submission, a new order, or a CRM stage change through 2,000+ apps without anyone touching a keyboard. Then it reaches the step that needs a manager’s sign-off, and the whole workflow sits in an email thread. Connect ApproveThis to Pabbly Connect and that step becomes just another step: the request routes to the right person, they approve from their inbox, and the decision flows straight back into Pabbly so the next action runs. No code. No chasing. And if you moved to Pabbly Connect for the pricing, you don’t have to give up approvals to stay there.

Why This Combo Works

Pabbly Connect handles the plumbing: triggers, filters, routers, delays, and connections to 2,000+ apps on a plan that doesn’t punish you for running more workflows. ApproveThis handles the human bottleneck: who needs to decide, in what order, above what amount, and what happens when they don’t. Put them together and you get an approval step with real routing rules, reminders, escalation, and an audit trail, dropped into any Pabbly workflow you already have.

Here’s the part people miss: approvers don’t need a Pabbly account, and they don’t need to log in to ApproveThis either. The request lands in their email, they click Approve or Deny, and Pabbly picks up the result. Your finance lead, your client, your agency contact. All of them can be approvers without ever seeing the automation.

Where this hits hardest:

• Teams that moved to Pabbly Connect from Zapier and lost their approval step on the way
• Agencies running client workflows that need a client sign-off before anything ships
• Ops and finance teams gating purchases, discounts, and refunds inside automations

What You Get Inside Pabbly Connect

ApproveThis shows up in Pabbly Connect as a named app with two triggers and one action. Every one of them starts the same way: pick one of your published ApproveThis workflows from a dropdown.

Action: Create Request

Choose a workflow and Pabbly loads its fields. Map each one from an earlier step: the amount from the order, the discount from the deal, the answers from the form. When the step runs, ApproveThis creates a real request with the workflow’s full routing, including sequential or parallel steps, amount thresholds, approval groups, vacation delegates, and reminders. Exactly what you’d get if someone had typed it in by hand.

Trigger: New Request

Fires the moment a request is created in the workflow you picked, whether it came from Pabbly, a form, an email, or someone inside the app. The payload carries the request ID, its name, its status, and every field value, so you can log it to a sheet, post it to a channel, or start a clock.

Trigger: Request Approved or Denied

Fires once, when the final decision lands. A status field says approved or denied and a timestamp says when. Add a filter or router on status and branch: approved runs fulfillment, denied sends the “not this time” email. One trigger covers both outcomes, and it carries the same field values as the request, so your next step never needs a lookup.

Three Workflows Teams Actually Build

1. Form Submission → Approval → Confirmation

Pabbly automation: Form submitted (Jotform, Typeform, Google Forms) → ApproveThis Create Request → Request Approved or Denied → Send email

A contractor submits a change order through a form. The request routes to the project manager, and above $5,000 it climbs to the owner too. Once approved, Pabbly emails the customer a confirmation and adds a row to Google Sheets. Denied? The requester gets a note with the approver’s comment, and nobody had to write it.

Who uses this: Construction and field service firms. HR teams handling leave and equipment requests. Anyone with a form that currently ends in “someone will get back to you.”

2. New Order → Approval → Fulfillment

Pabbly automation: New order (Shopify, WooCommerce, Razorpay) → Filter on amount → ApproveThis Create Request → Request Approved or Denied → Notify warehouse

Orders above a threshold pause for a manager’s review before fulfillment. Approved orders go to the warehouse step automatically. Denied orders trigger a refund and a customer email. The warehouse never sees a questionable order, and the manager never has to log into the store.

Who needs this: E-commerce teams with B2B or high-ticket orders. Subscription businesses gating plan changes. Anyone for whom a bad order costs more than a short wait.

3. CRM Stage Change → Discount Approval → Deal Update

Pabbly automation: Deal stage updated (HubSpot, Pipedrive, Zoho CRM) → ApproveThis Create Request → Request Approved or Denied → Update deal

A rep moves a deal to Negotiation with a 20% discount. ApproveThis routes it to the sales director, and to the CFO above a certain amount. The decision writes back to the deal as a property, and the rep gets a Slack message either way. Finance stops finding out about discounts from the invoice.

Perfect for: Sales ops teams. Agencies approving scope changes. Any org where discounts and exceptions need a paper trail.

Setting It Up in About 10 Minutes

Everything happens inside Pabbly Connect. There is nothing to configure on the ApproveThis side beyond having a published workflow.

1. Open Pabbly Connect and create a workflow. Pick your trigger app (the form, the store, the CRM).
2. Add a step, choose ApproveThis, and select the Create Request action.
3. Click Connect and sign in to ApproveThis when the popup asks. That is the whole connection. No API keys, nothing to paste.
4. Pick a workflow from the dropdown. Only published workflows appear, so publish your draft first.
5. Map the fields from the previous step and send a test request. A real request shows up in ApproveThis, routed to its approvers.
6. Start a second workflow (or a branch) with the ApproveThis trigger Request Approved or Denied, pick the same workflow, and build what happens next.

Pro tip: Pabbly sees whichever ApproveThis workspace you are currently signed into. If you work across several workspaces, switch to the right one before you pick a workflow and the dropdown follows. No reconnecting required.

Once a request arrives, the Pabbly Connect guide in our docs shows what approvers see on the ApproveThis side and how the decision gets back to Pabbly.

Who Wins? (Spoiler: Everyone)

Operations Teams

Set thresholds once. Small requests route to a team lead, big ones climb to the director, and nobody has to remember the policy. Vacation delegation means a request never dies in an out-of-office inbox, and escalation means it never dies in a busy one.

Finance

Every approval has a name, a timestamp, and the exact values that were approved. When the invoice shows up, the decision is already on record. Export the log when the auditor asks and get on with your day.

Agencies and External Partners

Clients approve from email without a Pabbly seat or an ApproveThis login. You keep the automation. They keep their inbox. Every sign-off is timestamped for the day the scope conversation comes up.

Whoever Owns the Automations

You already built the workflow. Adding approval is one step, not a rebuild. And if you migrated from Zapier, the ApproveThis app in Pabbly Connect has the same two triggers and one action as our Zapier app, so your approval steps move over one for one.

Level Up: Thresholds, Routers, and Field Values

Pair ApproveThis thresholds with Pabbly’s router. Example: every refund request creates an ApproveThis request, but under $200 it goes to a single support lead while over $200 it adds the finance manager. Or use a Pabbly filter to skip the approval step entirely for amounts that don’t need one, and only create requests for the ones that do.

Use New Request to make approvals visible. The instant something is submitted, post “Awaiting approval: $4,800 change order for Riverside” to the team channel. Then let Request Approved or Denied close the loop with the outcome. The team stops asking “where are we on this?” because the channel already says.

Push the decision into the record of truth. Request Approved or Denied carries every field value, not just the status, so your update step can write the approved amount and the decision into the CRM, the sheet, or the ERP without a lookup step in between.

What Not to Do

Don’t: Map half the fields. If an ApproveThis workflow marks a field required and your Pabbly step leaves it empty, the request is rejected and the task errors. Map every required field, or make it optional in the workflow.
Do: Publish the workflow before you build the Pabbly step. Drafts don’t appear in the dropdown.
Don’t: Expect dropdown choices to appear in Pabbly. A dropdown field in ApproveThis shows up as a text input in Pabbly, so send the option’s exact text.
Do: Branch on status. Request Approved or Denied is one trigger for both outcomes. A filter on status keeps your fulfillment step from running on a denial.
Don’t: Build a twelve-step approval chain because you can. Start with one approver and one threshold, then add.

Time to Stop Waiting on the Human Step

Pabbly Connect got your workflows running without code. ApproveThis gets them past the one step automation can’t do on its own: a person saying yes. Together, the request goes to the right approver, the decision comes back the moment it is made, and the rest of the workflow runs.

Get started with ApproveThis (free 14-day trial) or book a 10-minute demo to see the Pabbly Connect flow live. Then open Pabbly Connect, add ApproveThis as a step, and ship the approval you have been chasing by email.