Two Systems, One Competitive Edge

Modern HR teams face a critical challenge: moving fast enough to secure top talent while maintaining rigorous hiring standards. Viterbit’s applicant tracking system (ATS) gives organizations control over candidate pipelines, but approvals often remain stuck in email threads or spreadsheet limbo. ApproveThis injects structure into these decision points, creating accountability without sacrificing speed.

Why This Integration Changes the Game

When Viterbit’s real-time candidate updates connect to ApproveThis’s dynamic approval engine, HR teams gain three advantages:

• Contextual Decisions: Approval requests automatically include candidate profiles, interview notes, and compensation details from Viterbit
• Audit-Ready Compliance: Every approval or rejection is timestamped, with comments stored alongside candidate records
• External Collaboration: Hiring managers, executives, or department heads can approve requests via email without needing Viterbit logins

Real-World Use Cases That Deliver ROI

Accelerating High-Stakes Hiring

A cybersecurity firm uses the integration to handle senior role approvals. When recruiters move candidates to the "Final Interview" stage in Viterbit, ApproveThis:

• Routes compensation package approvals to the CFO
• Triggers background check authorization for legal
• Auto-approves standard NDAs using predefined thresholds

This cut their offer letter turnaround from 6 days to 8 hours.

Global Team Alignment

A remote-first SaaS company eliminated approval confusion by:

1. Setting up location-based approval chains in ApproveThis
2. Syncing Viterbit candidate locations via Zapier
3. Using vacation delegation to prevent delays across time zones

Compliance-Driven Industries

A healthcare recruiter automates credential verification:

When candidates enter the "Credential Review" stage in Viterbit, ApproveThis:

1. Requires dual approvals from medical directors
2. Archives signed-off licenses for audit trails
3. Updates Viterbit status only after full compliance

Technical Setup Made Simple

Connecting Viterbit and ApproveThis via Zapier takes under 15 minutes:

Step 1: Create a Zapier trigger for Viterbit’s "Candidature Stage Changed" event
Step 2: Filter for specific stages needing approvals (e.g., "Offer Extended")
Step 3: Map Viterbit candidate data to ApproveThis request fields
Step 4: Configure approval chains with fallback approvers

Beyond Basic Approvals: Advanced Features

Dynamic Escalation Paths

ApproveThis’s calculated fields let you:

Example: If a Viterbit candidate’s salary request exceeds budget by 15%, route to VP instead of department head.

Real-Time Candidate Dashboards

Combine Viterbit’s pipeline view with ApproveThis’s approval tracking to see:

- Candidates awaiting interview feedback
- Offers pending executive sign-off
- Onboarding tasks blocked by incomplete approvals

Department-Specific Benefits

HR Teams

Cut administrative follow-ups by 60% with automated reminders that respect approver time zones.

Finance Leaders

Enforce budget guardrails by requiring CFO approval for any offer exceeding role benchmarks stored in Viterbit.

Legal & Compliance

Maintain defensible hiring records with immutable approval logs attached to every Viterbit candidate profile.

Why This Isn’t Just Another Integration

Unlike basic notification systems, this integration creates a decision audit trail that lives alongside candidate data. When combined with ApproveThis’s conditional logic, it allows for:

- Automatic escalation if approvals take too long
- Parallel approvals across departments
- Candidate-specific approval thresholds based on Viterbit data

Getting Started

To implement this integration:

1. Explore Viterbit’s ATS capabilities
2. Register for ApproveThis (free 14-day trial)
3. Build your first Zap in under 10 minutes

The Bottom Line

In competitive talent markets, delays equal lost candidates. By embedding structured approvals directly into Viterbit workflows, organizations can:

- Reduce time-to-hire by 40%+
- Eliminate 85% of compliance-related rework
- Improve hiring manager satisfaction through transparent processes

Ready to transform your recruitment approvals? Schedule a live demo to see real-world scenarios matching your use case.