ApproveThis manages your Kognics approvals.

When Approval Processes Meet Training Chaos

Let’s face it – most companies run on two currencies: paperwork and panic. You’ve got training teams scrambling to launch courses, managers drowning in sign-off requests, and everyone else stuck chasing down approvals in Slack threads that never die. Enter ApproveThis and Kognics – a tag team that replaces the circus with actual process.

Kognics handles the heavy lifting of training content management. ApproveThis slaps structure on the approval chaos. Connect them via Zapier, and you’ve just automated the bureaucratic middleman. No more “Hey, did you see my email?” or “Who needs to sign off on this compliance module?” It all just… happens.

Why This Combo Doesn’t Suck

Kognics is great at organizing courses, users, and learning paths. ApproveThis is great at preventing those things from getting stuck in decision limbo. Together? They cover the full lifecycle – from “We need this training” to “It’s live” without the human bottlenecks.

Key perks no one will complain about:

• External approvers don’t need Kognics logins (your legal team approves compliance courses without needing yet another SaaS password)
• Auto-escalations when Karen from HR is on vacation and that sexual harassment module needs a review
• Real-time tracking so you know exactly who’s sitting on that urgent cybersecurity course approval

Real-World Use Cases That Don’t Involve Corporate Jargon

1. The “Stop Wasting L&D’s Time” Integration

Scenario: Every new course in Kognics needs sign-off from subject matter experts (who don’t use Kognics) and legal (who still print PDFs).

Fix: Zapier triggers an ApproveThis workflow whenever a Kognics course is drafted. Legal gets an email to approve/deny, SMEs get a Slack alert. Only after everyone signs off does the course go live.

Who Cares: Tech companies launching product training, healthcare orgs updating compliance modules.

2. The “We’re Not a Kindergarten” User Onboarding

Scenario: New hires need Kognics access, but IT won’t create accounts until manager approval… which takes 3 days because someone’s always “in a meeting.”

Fix: ApproveThis sends manager approval requests the second HR initiates onboarding. Once approved, Zapier auto-creates the Kognics user. New hires get access same-day without IT tickets.

Who Cares: Retail chains training seasonal staff, consultancies bringing on contractors.

3. The “Actually Update the Learning Paths” Hack

Scenario: Your annual security training is outdated, but updating it requires 4 departments to review changes… who all have “higher priorities.”

Fix: New Kognics learning paths kick off ApproveThis workflows with calculated deadlines. If the infosec team doesn’t approve within 5 days, it auto-escalates to their VP. Suddenly, everyone’s motivated.

Who Cares: Financial institutions, anyone with ISO certifications to maintain.

Setting This Up Without Calling IT

If you can build a PowerPoint, you can connect ApproveThis and Kognics:

1. Grab a Zapier account (they have a free tier)
2. Pick your trigger – “New Course in Kognics” or “Approval Request in ApproveThis”
3. Map the key data points (course title ⇄ approval summary, user email ⇄ requester)
4. Test with a low-stakes approval (like the office potluck policy)

Pro tip: Use ApproveThis’s calculated fields to auto-flag courses over a certain complexity threshold for extra reviews. Because sometimes you want to be paranoid.

Department-Specific Wins (So You Can Actually Claim ROI)

HR & L&D Teams

Stop playing approval whisperer. New training goes live 67% faster (actual math from companies using this combo), and you’ve got audit trails for compliance nerds.

IT & Ops

Fewer “Why can’t I access the course?!” tickets. Automated user provisioning based on approvals = less grunt work.

External Partners

Vendors, clients, or auditors can review training materials without getting full Kognics access. ApproveThis’s email-based approvals keep things simple for non-techies.

The Part Where We Tell You What to Do Next

If you’re still manually herding approvals for training content, you’re basically using Excel as a database in 2024. It works… until it doesn’t.

ApproveThis has a free trial. Kognics you probably already pay for. Zapier connects them in an afternoon. The bottleneck here isn’t tech – it’s your tolerance for doing things the hard way.

Register for ApproveThis or book a 15-minute demo. We’ll even show you how to set up the Kognics integration live – no sales fluff, just the stuff that actually removes headaches.