ApproveThis manages your Recruitly Integration approvals.

Let’s get real: Hiring moves fast until someone needs to sign off on a candidate. Then it’s email chains, Slack pings, and that one VP who’s always “out of office.” ApproveThis and Recruitly fix this by turning approval bottlenecks into automated handshakes. We’re talking hiring managers getting candidate submissions auto-routed for approvals, HR teams tracking decisions in real time, and finance keeping budgets in check – all without requiring your external recruiters or clients to learn new software.

Why This Combo Works (Spoiler: It’s Not Just Zapier)

Recruitly handles the chaos of candidate pipelines. ApproveThis handles the politics of decision-making. Together, they make sure one doesn’t tank the other. Here’s the breakdown:

Recruitly’s Play: AI sourcing, candidate forms, job postings, and that sweet automation sauce for high-volume hiring. Great at moving people through the funnel. Terrible at answering “Who needs to sign off on this offer letter?”

ApproveThis’s Move: Custom approval chains that work how your company actually makes decisions. Think “Escalate to CFO if salary exceeds budget” or “Get 3 engineering leads to greenlight a technical hire.” Zero guesswork about who’s holding up the process.

Use Cases That Actually Matter (Not Just Fluff)

We’ve seen staffing agencies cut approval delays by 60% and internal HR teams reduce mis-hires by nailing budget checks early. Here’s how:

1. Candidate Submissions That Don’t Get Lost in the Black Hole

The Problem: Your recruiters find a perfect candidate on Friday afternoon. Hiring manager won’t see the submission until Monday. By then, the candidate’s gone.

The Fix: Zapier auto-creates an ApproveThis request when Recruitly gets a new candidate form. Approval rules immediately notify decision-makers via email (they can approve without logging into anything). Approved? Candidate moves to interview stage. Denied? Recruiter gets feedback instantly.

Who Wins: Staffing agencies with external clients. Clients approve/reject via email without needing a Recruitly login. HR teams prevent candidate ghosting by speeding up initial reviews.

2. Offer Letters That Don’t Blow the Budget

The Problem: HR extends an offer, then Finance claws it back because salary exceeds department limits. Everyone looks bad.

The Fix: Use ApproveThis’ calculated fields to auto-check salary against Recruitly’s budget data. If over threshold, route to CFO. If under, hiring manager approves solo. Audit trail proves everyone was aligned from the start.

Who Wins: Finance teams sleeping soundly knowing comps stay on track. HR avoids awkward salary negotiations that backfire.

3. Renewing Job Posts Before They Go Stale

The Problem: Job listings expire, recruiters scramble to repost, and the ATS becomes a graveyard of outdated roles.

The Fix: When Recruitly marks a job as expired, ApproveThis pings the right team to review/renew. Add conditional logic: High-priority roles get fast-tracked. Niche roles need director sign-off. No more guessing which jobs are worth relisting.

Who Wins: Talent acquisition teams keeping their pipeline fresh without micromanaging. Hiring managers stay informed without daily check-ins.

Setup That Doesn’t Require an IT Degree

If you can use Zapier, you can connect these two. Here’s the 30-second version:

1. Pick Your Trigger: New candidate in Recruitly? Expired job? Approved offer letter?
2. Map Critical Data: Salary numbers, candidate info, approval reasons – whatever needs to flow between systems.
3. Set Approval Rules: Who says yes/no? Escalation paths? Budget thresholds? ApproveThis handles the logic.

Pro Tip: Use ApproveThis’ vacation delegation so approvers out on leave don’t block the process. Critical for teams with global clients in different time zones.

Why Teams Actually Care (Beyond Just “Efficiency”)

HR & Talent Teams: Stop playing phone tag with approvers. Get clear audit trails for compliance reports. Automatically reassign approvals when someone leaves the company.

Finance & Legal: Enforce budget/contract checks before offers go out, not after. Reduce last-minute fire drills to fix unauthorized commitments.

External Recruiters & Clients: Clients approve submissions via email (no new logins). Recruiters get real-time status updates without awkward follow-up calls.

The Nuts & Bolts You Actually Need to Know

Approval Chains That Make Sense: Require 3 engineering leads to all approve (consensus) vs. needing any one of them to sign off (quicker). ApproveThis does both.

Budget Safeguards: Auto-approve offers under $80K, escalate anything above. Prevent “Whoops, didn’t know we couldn’t afford that” moments.

External Approvers: Clients or contractors can approve/reject via email without a paid ApproveThis seat. Their input flows back into Recruitly automatically.

Bottom Line: This Isn’t Just Another Integration

Companies between 50-5k employees use ApproveThis + Recruitly because:

• Hiring managers spend 5 minutes approving candidates, not 5 days
• Finance stops playing bad cop with retroactive budget checks
• HR gets promoted for enabling teams, not just processing paperwork

It’s about making approvals a competitive advantage in hiring – not just a necessary evil.

Ready to Stop Chasing Approvals?

If your hiring process feels like herding cats, it’s time to act. Register for ApproveThis or book a demo to see how 15-minute setups can prevent weeks of delays. Already using Recruitly? Their team has pre-built templates to get you started fast.

P.S. No, this doesn’t require overhauling your existing systems. Yes, it works even if your approvers still think “Zapier” is a salad dressing.