ApproveThis manages your We Want You Integration approvals.

Why Approval Automation Matters in Recruitment

Modern HR teams face a critical challenge: moving fast enough to secure top talent while maintaining rigorous internal controls. We Want You simplifies offer creation and candidate tracking, while ApproveThis brings structure to decision-making. Together through Zapier, these platforms create a hiring engine that balances speed with accountability.

Consider this pairing for scenarios like:

• Requiring executive sign-off on senior hires
• Managing commission structures during offer negotiations

Approvers interact directly through email or ApproveThis' interface without needing We Want You licenses - particularly valuable when involving external stakeholders like board members or department heads outside HR.

Core Integration Benefits

When connecting We Want You to ApproveThis via Zapier, teams gain three strategic advantages:

1. Structured Decision Making

ApproveThis adds governance to We Want You's agile offer management. For example, a healthcare provider could require compliance officer review for any candidate handling patient data, automatically routing offers through legal teams when non-standard clauses appear.

2. Cross-Team Visibility

Finance teams monitor hiring costs through ApproveThis' dashboard without accessing sensitive candidate details in We Want You. Real-time tracking prevents duplicate requests and provides audit trails for compensation decisions.

3. Conditional Automation

Use ApproveThis' calculated fields to trigger specific actions - like automatically approving entry-level offers under $50k while flagging executive packages for CFO review. This reduces manual work while maintaining oversight.

Implementation Scenarios

High-Volume Hiring

A retail chain using We Want You for seasonal staff could:

1. Auto-create ApproveThis requests when store managers submit candidates
2. Route offers through district managers based on location
3. Sync approved offers back to We Want You with updated start dates

ApproveThis' vacation delegation ensures coverage during peak hiring periods when managers take time off.

Executive Recruitment

For C-suite hires, configure multi-stage approvals:

1. Initial review by compensation committee
2. Legal team sign-off on equity terms
3. Final CEO approval

All steps occur within ApproveThis while maintaining We Want You as the system of record.

Technical Implementation

Setting up the integration takes under 20 minutes:

Step 1: Zapier Connection

Create a Zapier account if needed, then establish connections to both We Want You and ApproveThis using OAuth credentials from each platform.

Step 2: Trigger Configuration

For candidate-initiated approvals:

• Select We Want You's "New Candidate" trigger
• Map relevant fields to ApproveThis' request template

Step 3: Approval Logic

In ApproveThis, define:

• Approval groups (HRBP > Department Head > CFO)
• Thresholds (auto-approve offers under $X)
• Reminder schedules (escalate after 48hrs)

Step 4: Bidirectional Syncing

Create a second Zap to push approved requests back into We Want You as offers, maintaining data consistency across systems.

Department-Specific Benefits

HR Teams

Reduce offer letter cycle times from days to hours while maintaining compliance. ApproveThis' email-based approvals let busy executives review terms directly from their inbox without logging into separate systems.

Finance Teams

Implement guardrails through approval thresholds - automatically flag offers exceeding budgeted compensation bands or requiring equity adjustments. Real-time dashboards show pending hiring costs before they hit payroll.

Legal Teams

Review standardized templates in ApproveThis before offers reach candidates. Version control ensures all offers use current legal language without manual document checks.

Advanced Configuration Options

For complex hiring scenarios:

Dynamic Approval Paths

Use We Want You's custom fields to trigger different approval flows. Example: Engineering candidates requiring technical executive review vs. Sales candidates needing revenue leadership approval.

Compensation Calculators

Embed ApproveThis' calculated fields to auto-populate total compensation packages (base + bonus + equity) during approval requests, ensuring accurate comparisons against budget.

Compliance Audits

Automatically generate approval reports matching We Want You's offer status updates, creating ready-made audit trails for EEOC or SOX requirements.

Getting Started

To implement this integration:

1. Create free accounts with We Want You and ApproveThis
2. Connect both apps through Zapier's visual interface
3. Test with non-critical offers first

Most teams see full ROI within 90 days through reduced hiring delays and improved compliance.

Next Steps

Ready to transform your hiring workflow? Register for ApproveThis or schedule a personalized demo to see how approval automation integrates with We Want You's offer management capabilities. For technical teams, review Zapier's integration documentation to explore advanced use cases.