ApproveThis manages your Trolley Integration approvals.

When Approval Meets Execution

Let's cut through the corporate speak: payment approvals suck when you're juggling spreadsheets, chasing down department heads, and praying someone checks their email. Now imagine your finance team could handle vendor payouts, contractor invoices, and global transactions without becoming professional naggers. That's what happens when you connect ApproveThis' structured approval workflows with Trolley's payment muscle through Zapier.

What Makes This Combo Work

ApproveThis isn't just another "approve this PDF" tool. It's built for companies where money moves through multiple checkpoints before getting the green light. Trolley handles the actual payout execution to 190+ countries. Together through Zapier, they create a closed-loop system where:

• Approval rules decide who needs to sign off
• Trolley handles how the money moves

Key thing your CFO will care about: Approvers in ApproveThis don't need Trolley licenses. When you're dealing with external vendors or executives who just need to say yes/no, that's a license fee saved.

Real-World Workflows That Don't Waste Time

1. The "Why Is This Payment Late?" Killer

How it works: Trolley detects a payment status change → ApproveThis pings the right people → Approved? Trolley processes it. Denied? Finance gets alerted.

Who needs this: Marketing agencies paying freelance creatives. Instead of 3 emails and a Slack thread to approve a $5K illustrator invoice, the system:

• Auto-creates an approval request with Trolley payment details
• Routes it to the project lead + accounting
• Only releases payment when both approve

Bonus: ApproveThis' calculated fields can auto-flag payments exceeding project budgets before they even hit approval.

2. Batch Processing That Doesn't Require a PhD

How it works: New approval request in ApproveThis → Zapier creates a Trolley batch → All related payments stack there automatically.

Who needs this: E-commerce companies dealing with 50+ supplier payments weekly. Instead of manually bundling approved orders, the integration:

• Groups approved requests into ready-to-pay batches
• Applies location-specific tax rules through Trolley
• Gives ops a single "approve batch" button

3. The "Don't Let Legal Slow Us Down" Play

How it works: Approval granted in ApproveThis → Zapier triggers Trolley payout → Payment confirmation loops back to ApproveThis.

Who needs this: SaaS companies managing global contractor payouts. Legal wants to review NDAs before payments clear. The integration:

• Holds payments until compliance docs are approved
• Auto-sends Trolley payments with correct local currencies
• Updates both systems without manual data entry

Setting This Up Without Losing Your Mind

Zapier's the glue here, and setup's simpler than you'd think:

1. Connect ApproveThis + Trolley to Zapier (15 minutes max)
2. Choose your trigger: "New Request" in ApproveThis or "Payment Updated" in Trolley
3. Map these to actions: "Create Batch" in Trolley or "Send Payment" after approvals
4. Test with a $1 payment to confirm the flow

Pro tip: Use ApproveThis' approval thresholds to auto-approve small recurring payments (like sub-$200 vendor fees) while flagging larger amounts for human review.

Why Your Teams Will Actually Like This

Finance Teams

They get to stop playing payment detective. Real-time tracking in ApproveThis shows who approved what, when, and why. If there's an audit, everything's logged with Trolley transaction IDs.

Operations Teams

Batch approvals mean they can process 50 payments as easily as one. Vacation delegation in ApproveThis stops workflows from dying because someone's on PTO.

Procurement Teams

They can set rules like "All IT hardware purchases over $10K need CTO approval" without manually routing each request. Trolley handles the currency conversions automatically.

The Nuts and Bolts You Might Actually Use

ApproveThis has some underused features that pair well with Trolley:

• Approval Groups: Require 3/5 department heads to approve large payouts
• Conditional Routing: Send high-risk payments to legal first, others straight to finance
• Auto-Escalation: Payouts needing CEO approval get bumped up automatically after 48 hours

When to Know If You Need This

If any of these sound familiar:

• "We approved that payment weeks ago - why hasn't it gone out?"
• "Accounting says they never got the approval email"
• "We overpaid because someone didn't check the exchange rate"

That's your cue. The integration works for companies where payments require multiple eyes but still need to move fast.

Making It Official

Bottom line: ApproveThis handles the "who said yes" while Trolley manages the "how the money moves." Together through Zapier, they turn payment approvals from a choke point into a controlled flow.

Ready to stop herding cats? Get started with ApproveThis or book a 15-minute demo to see the Trolley integration live.

P.S. If you're still manually approving payments in 2024, your competitors already think you're cute.