ApproveThis manages your Avena Integration approvals.

Why Approval Automation Matters in Tech Recruitment

In competitive IT hiring markets, speed and precision separate successful teams from those stuck reviewing resumes while top candidates accept other offers. But moving fast without checks risks costly mismatches. This is where combining Avena's talent discovery platform with ApproveThis' structured approval system creates a new operational advantage.

Together, these tools enable recruiters to surface ideal candidates quickly while ensuring hiring managers, budget owners, and compliance teams align on critical decisions. The integration turns fragmented processes into cohesive workflows where talent evaluation and stakeholder validation happen in parallel – not sequential bottlenecks.

How Avena and ApproveThis Complement Each Other

Avena specializes in global tech talent sourcing, using advanced filters to identify candidates matching specific technical requirements. ApproveThis adds governance to the selection process through:

• Multi-level validation of candidate shortlists
• Budget compliance checks before offers
• Audit trails for diversity hiring initiatives

Where Avena answers "Can we find them?", ApproveThis answers "Should we hire them?" by formalizing the organizational consensus needed for strategic hires.

Real-World Use Cases for Technical Teams

1. High-Velocity Contract Engineering Hiring

IT staffing agencies using Avena can automate approval chains for contract roles. When a recruiter flags a candidate as a favorite in Avena, ApproveThis instantly:

• Routes the profile to technical leads for skills validation
• Checks client budget thresholds
• Requires legal review for non-compete clauses

Example: A Berlin-based agency reduced offer turnaround time by 68% using parallel approvals while maintaining client compliance.

2. Enterprise IT Team Expansion

For internal HR teams, the integration ensures alignment between talent acquisition and department heads. Avena's candidate shortlist triggers ApproveThis workflows that:

- Verify open headcount budget
- Require architecture team sign-off on specialized skills
- Escalate to CFO for roles above $150k base salary

Approval groups in ApproveThis enable conditional routing – engineering managers only review candidates requiring cloud security expertise, while finance engages only on certain salary bands.

3. Compliance-Driven Government Contracting

Federal IT contractors use the integration to meet procurement rules. When Avena identifies candidates for cleared positions:

1. ApproveFirst requires dual sign-off from security officers
2. Automatically checks against OFAC restricted lists
3. Archives approval documentation for audits

The calculated fields feature in ApproveThis can flag candidates needing extra vetting based on citizenship status or past employer data from Avena profiles.

Key Integration Benefits by Team

Recruitment Teams

Reduce follow-up emails by 83% with centralized approval status tracking. ApproveThis dashboards show exactly where each candidate is in the review process, with automated reminders to slow-moving approvers.

Hiring Managers

Review candidates in their preferred environment – either directly in Avena or via email approvals. Vacation delegation ensures coverage during PTO periods without delaying offers.

Finance Departments

Auto-reject candidates exceeding budget thresholds before they reach committee review. Approval thresholds in ApproveThis prevent accidental overspending while allowing exceptions with proper escalation.

External Clients

Agency customers can participate in approval chains without Avena logins. ApproveThis' email-based approvals let clients review and sign off on candidates directly from their inbox while maintaining a unified audit trail.

Implementation Guide

Connecting Avena and ApproveFirst takes under 15 minutes using Zapier:

Step 1: Create Zapier triggers for Avena events
- Choose "New Favorite" trigger for candidate shortlists
- Map critical fields: Candidate ID, Role Type, Salary Requirements

Step 2: Configure ApproveThis actions
- Set approval thresholds based on salary data
- Define approval groups (Technical, Financial, Legal)
- Enable calculated fields for compliance checks

Step 3: Test with live data
- Submit test candidate in Avena
- Verify approval chain execution
- Refine conditional logic as needed

Critical Features for Talent Workflows

Maximize the integration's impact using these ApproveThis capabilities:

Approval Thresholds: Auto-approve junior roles under $80k while requiring CFO review for leadership hires over $200k.

Vacation Delegation: Prevent bottlenecks during holiday periods by automatically rerouting approvals to designated backups.

Mobile Approval: Enable hiring managers to review candidates and submit decisions directly from smartphones.

Overcoming Common Implementation Challenges

Challenge: Hiring managers resist new processes
Solution: Keep Avena as the primary interface using ApproveThis' email approval option

Challenge: Complex approval rules slow setup
Solution: Start with single-tier approvals, then add conditional logic after initial adoption

The Strategic Advantage

Organizations using Avena with structured approvals report:

- 40% faster offer acceptance rates
- 92% compliance with hiring budgets
- 67% reduction in onboarding mismatches

These metrics stem from eliminating two critical delays in tech hiring: waiting for stakeholder alignment and fixing preventable compliance errors.

Getting Started

Ready to transform your talent acquisition workflow? Take these next steps:

1. Register for ApproveThis (Free 14-day trial)
2. Connect your Avena account
3. Use Zapier templates to deploy pre-built approval chains

For complex implementations, schedule a custom demo showing how to adapt approval workflows to your organizational structure.