ApproveThis manages your HubbedIn Integration approvals.

Two Platforms, One Goal: Better Recruitment

Modern hiring teams face a critical challenge: moving fast enough to secure top talent while maintaining rigorous evaluation standards. HubbedIn provides the tools to manage job postings and candidate interactions, while ApproveThis brings structure to decision-making. Together through Zapier integration, they create an ecosystem where candidate evaluation happens systematically – without slowing down recruitment velocity.

This combination proves particularly valuable for organizations scaling their teams or managing high applicant volumes. By connecting HubbedIn's candidate engagement data with ApproveThis' approval logic, companies reduce time-to-hire while improving audit trails and compliance.

Why This Integration Changes the Game

HubbedIn excels at capturing candidate data – video interviews, application details, and communication history. ApproveThis adds layered approval processes to this data flow. The integration means every candidate interaction can trigger tailored review workflows without manual handoffs.

Key advantages include:

• HR teams maintain control over hiring budgets and position approvals
• Hiring managers review candidates through structured channels
• External stakeholders participate without platform access

Approvers only need email access – no additional software licenses – making it ideal for involving executives or external recruitment partners. Vacation delegation features ensure no candidate gets stuck in limbo during approver absences.

Real-World Use Cases That Deliver Results

1. Video Interview Evaluations

When candidates submit video responses via HubbedIn, the integration automatically creates approval requests in ApproveThis. This triggers parallel reviews:

Example: A tech startup uses calculated fields to route engineering candidates based on coding challenge scores. If a candidate scores above 85%, the request skips junior reviewers and goes directly to lead architects. Approval thresholds automatically advance top candidates to offer stages.

2. High-Volume Application Processing

For roles receiving 500+ applications, the integration filters candidates through approval gates. HR teams set conditional rules in ApproveThis to auto-reject applicants missing key certifications or auto-approve those from target schools.

Example: A healthcare recruiter uses HubbedIn's application data to auto-populate ApproveThis requests with license numbers. The system cross-references state databases, flagging expired credentials for manual review while advancing verified candidates.

Cross-Functional Benefits

For HR Teams

Centralized audit trails prove invaluable during compliance checks. ApproveThis timestamps every decision alongside HubbedIn candidate data, creating immutable records of why candidates advanced or were rejected.

For Finance

Approval thresholds lock in salary bands before offers go out. If a hiring manager tries to approve a candidate above budget, the request escalates to CFO delegates through predefined workflows.

For Department Heads

Real-time dashboards show bottleneck points – is marketing taking longer to approve candidates than engineering? Adjust review timelines or reassign approvers mid-process without disrupting active workflows.

Implementation Made Simple

Setting up the integration requires three steps in Zapier:

1. Connect HubbedIn's "New Job Application" trigger
2. Map candidate data to ApproveThis request fields
3. Configure approval rules and notification settings

Most teams operationalize the integration within 2 hours. Use ApproveThis' prebuilt HubbedIn template to auto-populate candidate summaries in approval requests, including links to video interviews stored in HubbedIn.

Pro Tip: Enable email-based approvals so executives can review candidates directly from their inbox without learning new interfaces. ApproveThis tracks all decisions back to the central dashboard regardless of approval method.

Advanced Features Worth Exploring

Dynamic Routing with Calculated Fields

Create smart workflows that adjust approval paths based on candidate data. If an applicant’s requested salary exceeds 20% of the role’s budget, automatically add the finance team to the approval chain.

Conditional Escalations

Set time-based rules: if a hiring manager doesn’t approve/deny within 48 hours, the request moves to their director. This prevents candidate ghosting and keeps processes moving.

Who Gains the Most?

Scaleups

Companies doubling headcount need to preserve culture while growing quickly. Structured approvals ensure every hire gets vetted against cultural and competency benchmarks.

Enterprise

Multi-department hiring committees benefit from parallel approval paths. Legal can review contracts while managers assess skills – all within the same request.

Staffing Agencies

Share approval links directly with client companies. They see candidate summaries and provide feedback without accessing your HubbedIn instance or ApproveThis account.

Getting Started

Begin with a single workflow – candidate screening approvals work well. Once comfortable, expand to offer letter approvals or budget exceptions. ApproveThis scales with your process complexity without requiring technical resources.

Ready to transform how you hire? Register for ApproveThis or schedule a personalized demo to see the integration with HubbedIn in action. For technical details on Zapier connectivity, visit Zapier's integration hub.

Final Thought: Approval as Competitive Advantage

In talent acquisition, speed and quality aren’t mutually exclusive. By connecting HubbedIn’s recruitment engine with ApproveThis’ governance layer, companies make confident hiring decisions at the pace the market demands. The result isn’t just better workflows – it’s better hires, made faster.