Guide Routing & approvers

Vacation & Delegation

Hand your approvals to a colleague while you're away — set your dates and pick a delegate, and requests route to them until you're back.

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User
Open ApproveThis

Vacation & Delegation lets you record the dates you'll be away and name a colleague to handle your approvals while you're out. It lives in your own account settings, so any signed-in user can set it up for themselves without asking an Administrator. Use it when pending requests would otherwise sit in your queue during an absence. It's available on all tiers.

Who this is for: user.

Set your vacation start and end dates

Before you leave, ApproveThis needs to know the window you'll be unavailable so approvals route elsewhere for exactly that period. Setting the start and end dates defines that window.

  1. Sign in as the user whose approvals you want to delegate.

  2. Click Account menu.

    Step 2
    Step 2

  3. Click your name (Elena Vasquez in the example screenshots).

    Step 3
    Step 3

  4. Click Account menu.

    Step 4
    Step 4

  5. Click Profile.

    Step 5
    Step 5

  6. Click Vacation.

    Step 6
    Step 6

  7. Click Add Vacation.

    Step 7
    Step 7

  8. Enter the first day you'll be away in Start Date — the example uses 2026-08-17.

    Step 8
    Step 8

  9. Enter the last day you'll be away in End Date — the example uses 2026-08-28.

    Step 9
    Step 9

  10. Click Add Vacation.

Step 10
Step 10
  1. Choose the teammate who will handle your approvals (Tomás Okafor in the example) from Delegate your approvals to:.
Step 11
Step 11
  1. Click Add Vacation.
Step 12
Step 12

Your saved vacation window appears on the page, as in the example's Aug 17, 2026 – Aug 29, 2026.

Choose a delegate to handle approvals while you're away

Once the vacation is saved, you'll want to confirm the delegate was recorded so approvals actually reach that person instead of waiting on you. The Vacation tab shows who your approvals are going to.

  1. Click Vacation.

    Step 1
    Step 1

The tab confirms the delegate — the example reads Delegated to Tomás Okafor.

End the vacation / clear the delegate

If your plans change or you come back early, remove the vacation entry so approvals return to you instead of continuing to route to your delegate.

  1. Click Remove.

    Step 1
    Step 1

The vacation entry is cleared and the page returns to the prompt Schedule your time away and route your pending approvals to another teammate or group while you're out.